Administrative Assistant - Property Management
Description:
- Your Role: As an A dministrative Assistant , you’ll keep daily operations on track by:
- Sending building-wide memos and clear tenant updates.
- Coordinating smooth move-ins/outs, key turnovers, and access controls (keys, fobs, intercoms).
- Scheduling inspections and maintaining up-to-date maintenance and compliance calendars.
- Tracking appliance and supply inventory — ordering what’s needed, when it’s needed.
- Coordinating access for vendors and contractors for maintenance and repairs.
- Keeping ‘finishes’ spec-sheets organized for easy reference.
- Preparing and submitting rent reasonableness requests, lease renewals, and other compliance paperwork to NYC Agencies.
- Managing violation reviews, collecting backup documents, and preparing for hearings.
- Staying ahead of deadlines and following up until tasks are fully complete!
Requirements:
- 2 years in an administrative or office support role — experience in property management or real estate is a plus!
- Excellent attention to detail and time management skills.
- Clear, professional written and verbal communication.
- A proactive, solution-focused mindset — you’re not afraid to ask questions and solve problems.
- Comfort with standard office software (Google Workspace, Microsoft Office) and quick to learn new tools.
- Familiarity with property management software or tools is a big bonus.
Benefits:
- Competitive salary of $1,000–$1,100 USD per month
- 10 paid days off, plus all applicable US holidays — balance is key!
- A supportive, positive work culture where your ideas matter.
- Opportunities to learn, grow, and shine with a trusted Veta Virtual client.
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