Experienced Data Entry Specialist – Legal Records Processing

At arenaflex, we're committed to delivering exceptional support services to our clients across the U.S. and internationally. As a rapidly growing national provider of legal and corporate support services, we're seeking a detail-oriented and dependable Data Entry Specialist to join our team in Irvine, CA. This role is perfect for someone who thrives in a fast-paced environment, enjoys working with data, and takes pride in accuracy and efficiency.

About arenaflex

arenaflex is a trusted partner in the legal support process, offering customized solutions with unmatched personal service to clients across the globe. Built on a foundation of trust, professionalism, and innovation, we deliver high-quality services that meet the evolving needs of our clients. Our team is dedicated to providing exceptional support, and we're looking for like-minded individuals to join our mission.

Key Responsibilities

As a Data Entry Specialist at arenaflex, you'll play a vital role in supporting our legal records processing team. Your key responsibilities will include:

• Accurately inputting client order data received via fax, email, or phone into our system
• Generating and maintaining legal documents such as custodian letters, certifications, affidavits, and notices
• Using Crystal Reports to create and manage custom client questions
• Ensuring proper delivery of notices to all counsel of record via fax or FedEx
• Completing tasks within the research queue and documenting MTQ/Rule 11 information
• Supporting expeditors, billing team, and managers with data integrity and workflow updates
• Maintaining strict compliance with HIPAA and all confidentiality protocols related to medical and legal records
• Operating fax machines, scanners, and copiers as part of daily workflow
• Performing other duties as needed to support departmental and client needs

What You Bring

To succeed in this role, you'll need to bring the following skills and qualities:

• A positive, team-oriented mindset and strong communication skills
• Ability to prioritize and adjust to shifting deadlines in a high-volume environment
• Keen attention to detail with a strong commitment to data accuracy and efficiency
• Comfortable working independently as well as collaboratively with cross-functional teams
• Proficiency in Microsoft Outlook, Word, Adobe Acrobat, and general internet applications
• Familiarity with subpoenas, written depositions, and affidavits is a plus
• Flexible schedule with availability for occasional overtime when needed
• Excellent punctuality and attendance record

Qualifications

To be considered for this role, you'll need to meet the following qualifications:

• High school diploma or equivalent required
• Legal terminology knowledge preferred but not required
• Prior data entry or administrative experience in a legal or medical setting is a plus
• Demonstrated ability to manage confidential information and comply with data privacy standards
• A self-starter who strives for operational excellence and takes initiative in problem-solving

Career Growth Opportunities and Learning Benefits

At arenaflex, we're committed to helping our employees grow and develop their skills. As a Data Entry Specialist, you'll have opportunities to:

• Develop your skills in data entry, legal terminology, and document management
• Work with a talented team of professionals who are passionate about delivering exceptional support services
• Participate in ongoing training and development programs to enhance your skills and knowledge
• Take on new challenges and responsibilities as you grow and develop in your role

Work Environment and Company Culture

arenaflex is a dynamic and supportive work environment that values teamwork, innovation, and excellence. As a Data Entry Specialist, you'll be part of a close-knit team that's dedicated to delivering exceptional support services to our clients. Our office is located in Irvine, CA, and we offer a range of benefits and perks to support your well-being and success.

Compensation, Perks, and Benefits

As a Data Entry Specialist at arenaflex, you can expect:

• Competitive hourly rate of $19-22 per hour
• Opportunities for career growth and advancement
• Comprehensive benefits package, including medical, dental, and vision insurance
• 401(k) retirement plan with company match
• Paid time off and holidays
• Flexible scheduling and work-life balance
• Access to ongoing training and development programs
• Recognition and rewards for outstanding performance

How to Apply

If you're a motivated and detail-oriented individual who is passionate about delivering exceptional support services, we encourage you to apply for this exciting opportunity. Please submit your application online, and we'll be in touch to discuss your qualifications and next steps.

Equal Employment Opportunity

arenaflex is an equal employment opportunity employer and welcomes applications from diverse candidates. We're committed to creating an inclusive and supportive work environment that values diversity, equity, and inclusion.

Reasonable Accommodation

If you require reasonable accommodation in the application process, please contact our Human Resources department at [email protected] for assistance. Apply for this job