Virtual Assistant - UGC Operations

We Clone You is a leading virtual assistant company that specializes in providing virtual assistance to empower businesses of all sizes with world-class virtual assistance. We are currently looking for a motivated, proactive and detail-oriented Virtual Operations Assistant to manage the full creator pipeline. From sourcing and onboarding creators to pipeline management, submissions, and communication, this role is designed for someone organized, self-starting, and excited about the influencer/UGC industry.

In this role, you will be responsible for performing various tasks, including:

• Research and source new UGC creators based on agency criteria;
• Send outreach messages and follow up with potential creators;
• Manage approvals and ensure high-quality candidates join the pipeline;
• Manage creator communication through WOP (centralized system);
• Assist in moving away from scattered messaging (IG DMs, TikTok) into streamlined platforms;
• Forward pre-written messages and voice notes to creators;
• Escalate creator questions in Slack to management for guidance;
• Maintain Notion and Excel trackers for creator onboarding, submissions, and pipeline progress;

• Keep the community updated and organized within WOP;
• Provide daily updates and ensure no steps in the process are missed;
• Assist in systemizing and automating workflows as the agency grows;
• Support new campaign ideas, premium service expansion, and community initiatives;
• Contribute ideas for scaling operations and improving creator experience;
• Assist in preparing materials for potential courses and digital products;

Requirements

• Excellent English communication (written and spoken);
• Experience in influencer marketing, UGC, or social media management;
• Strong organizational and attention-to-detail skills;
• iPhone required (for compatibility with tools and messaging);
• Proficiency with Notion, Excel, and general project management tools;
• Comfort with social platforms (Instagram, TikTok);
• Self-starting attitude (able to stay on top of tasks without micromanagement);
• Familiarity with Slack, WOP, or similar community/messaging tools;
• Customer service background;
• Creative mindset and interest in the UGC space;

Benefits

• Work from home;
• Payment in dollars per working hour (40-hour week);
• Starting salary between 4$ - 12$ per hour depending on your experience, with room for raises based on performance;
• A workplace that values its people;
• Professional development opportunities to grow your career;
• Be part of a supportive team that values your input and achievements;
• Referral bonus: If you refer a candidate, you will receive a $50 bonus once they’re hired by one of our clients;

Remember to upload your data in English, please. Including your resume.

Originally posted on Himalayas