[Remote] HR Administrative Assistant

Note: The job is a remote job and is open to candidates in USA. Exante360, Inc. is looking for an HR Administrative Assistant that wants to join their initiative of improving lives through relations by connecting people to solutions. The HR Administrative Assistant supports the People and Culture department by handling administrative tasks, maintaining associate records, coordinating recruitment efforts, onboarding, and assisting with HR compliance.

Responsibilities

• Maintain and update associate records in HRIS, internal trackers, and personnel files
• Assist with full-cycle recruitment, including posting jobs, screening resumes, scheduling interviews, and communicating with candidates
• Onboard new associates by preparing new hire paperwork, conducting orientations, and coordinating training sessions
• Ensure compliance with both Federal and State employment laws through internal audits
• Assist with conducting associate and manager training on HR policies and systems
• Assist with associate benefit enrollments, changes, and questions
• Support associate engagement initiatives and company events
• Respond to associate questions regarding HR policies, procedures, and programs
• Provide general administrative support to the People and Culture team as needed
• Manage weekly company merchandise shipments, including in-person inventory tracking, packaging, and ensuring timely delivery
• Other duties as assigned

Skills

• Bachelor's degree in Human Resources, Business Administration, or related field (or equivalent experience)
• 1-3 years of administrative experience required
• Ability to handle confidential information and sensitive material with discretion
• Sense of responsibility, customer service, excellence, and versatility
• Ability to work in a fast-paced, dynamic, and collaborative environment
• Must be able to handle multiple concurrent assignments
• Excellent written and verbal communication skills
• Strong attention to detail
• Valid driver's license required; must have reliable transportation to meet job-related travel requirements
• General knowledge of federal and state legal requirements and human resources practices preferred
• Familiarity with large language models (LLMs) and the use of AI tools to assist with HR-related tasks
• Experience with Microsoft 365

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance
• Long Term Disability Insurance
• Remote work environment built on intentional connection
• Professional growth through prioritizing your continued education goals
• Robust benefit package to support wellness and work life balance

Company Overview

• Exante360 consists of certified industry consultants with demonstrated experience in the design and implementation management of low voltage building systems. It was founded in 2013, and is headquartered in Newport Beach, California, USA, with a workforce of 51-200 employees. Its website is https://exante360.com/.

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