Transfer & Academic Records Coordinator

Northwestern Health Sciences University is a national leader in person-centered healthcare education, seeking a Transfer and Academic Records Coordinator to support student success through accurate management of academic records. The role involves evaluating prior learning for transfer credits, maintaining student records, and providing excellent customer service as the first point of contact for the Registrar's Office.

Responsibilities

• Evaluate credits earned at prior institutions and coordinate with program chairs for transfer credit eligibility
• Enter, update, and audit student academic records in the student information system to ensure data accuracy and integrity
• Production and submission of official and unofficial transcripts and respond to transcript requests
• Perform data entry to update student records with complete and accurate data
• Support records management by coordinating document scanning, retention, and secure storage
• Manage phone queue, walk in inquiries, and email support
• Create and maintain transfer evaluation documentation
• Collaborate with academic departments and participate in data integrity and records-related projects as assigned

Skills

• Bachelor's degree or equivalent work experience in a related field
• 1-3 years experience in an office setting
• Customer service experience
• Moderate level of experience with Microsoft Office tools
• Ability to multitask and work in multiple systems and software packages simultaneously
• Previous experience in higher education or understanding of academic processes

Benefits

• Paid Time Off (earn 20 days per year)
• Holiday (17 days in 2026)
• 403(b) Plan
• Medical, dental, vision
• Discounted and free on-site clinic services for you and your family
• Flexible Spending Accounts
• Short-term and long-term disability
• Life insurance
• EAP and other wellness benefits
• Tuition Reimbursement for external programs
• Tuition Reduction for internal programs (includes family members)
• Employee discount at our campus store
• On-site fitness center

Company Overview

Company H1B Sponsorship