Financial Analyst for Recharges

UC Santa Barbara's California NanoSystems Institute (CNSI) is seeking a Financial Analyst to manage the budgets for the Institute's recharge facilities. The role involves forecasting expenditures, analyzing usage, evaluating operational costs, and providing financial guidance to principal investigators.

Responsibilities

• Responsible for reconciliation of general ledgers, maintaining accuracy of information recorded in the accounting system, researching, analyzing and reconciling financial data
• Advises principal investigators on federal, state, campus, agency and award-specific rules, regulations and restrictions regarding the utilization of research and state funds
• Ensures that principal investigators and administrative staff adhere to agency rules governing the appropriateness of expenditures on various forms of funding
• Identifies financial transaction discrepancies and errors on general ledgers and resolves related issues with PIs
• Gathers supporting documentation for general ledger entries for all accounts on a monthly basis
• Maintains systems to meet contract audit requirements
• Evaluates cumulative and projected purchases, recharge costs, and salary expenditures to perform budget projections for accounts, prepares other reports or statistics as requested
• Manages the budgets for the Institute's recharge facilities including forecasting expenditures, analyzing usage, evaluating operational costs, etc
• Coordinates and processes monthly recharges for use of Institute's equipment and facilities
• Ensures the maintenance of applicable usage tracking databases
• Monitors the expenditures and activities for each recharge facility or individual piece of equipment
• Recommends to Facility Managers and Business Officer possible modifications to rates and data indicated in recharge proposals as needed
• Conducts the user access process for Institute's recharge facilities
• Maintains auditable records for Institute's recharge activity
• Coordinates and monitors account user authorizations for extramurally funded projects
• Manages recharge account requests for other campus departments' facilities
• Verifies and liens recharges from other campus departments in departmental shadow system and maintains auditable records
• Posts transactions in automated accounting system (GUS)
• Provides support for Financial Manager with financial transactions including, but not limited to: preparing transfers of non-payroll expense
• Assembly and distribution of monthly account reports
• Verifies that the charges are allowable and applicable to the funding source
• Maintains complete and accurate financial files, insuring the department is 'audit ready' at all times
• Serves as subject matter expert for processing travel, business meeting, exceptional and miscellaneous reimbursements, using UC Concur system for CNSI employees, ensuring all applicable policies are followed
• Develop travel and entertainment reimbursement policies and practices for CNSI that both adhere to applicable UC policy and promote efficiency and streamlining
• Performs special projects and other duties as assigned

Skills

• 1-3 years Working with financial systems
• Bachelor's Degree or equivalent experience
• Proficiency in the use of spreadsheet and database software
• Ability to function effectively as a member of a team

Benefits

• Full Benefits

Company Overview