COMMUNITY PROGRAMS ADMINISTRATIVE ASSISTANT

Community Mainstreaming is dedicated to supporting individuals with developmental disabilities in leading fulfilling lives. The Administrative Assistant plays a vital role in operational management, collaborating with supervisors to enhance internal systems and ensure compliance with organizational standards.

Responsibilities

• Assist with enrolling new participants in software systems, ensuring all documentation is completed and processed accurately
• Update and maintain accurate participant records in the system
• Coordinate with program teams to ensure smooth transitions for new enrollees
• Create, type, photocopy, collate, edit documents and presentations, and perform other clerical functions
• Arrange meeting dates and locations, notify participants, track attendance, and prepare meeting materials
• Review and manage CHOICES profiles
• Conduct regular reviews of program records to ensure compliance with regulatory standards
• Maintain a detailed log of compliance findings and ensure corrective actions/documents are tracked, implemented, and uploaded to eVero
• Collaborate with relevant departments to address any discrepancies or issues identified during the review process
• Manage and report on tracking system data for evaluations, training, and service notes
• Actively participate in and record minutes for department meetings
• Perform all other duties as requested by the supervisor

Skills

• High school diploma or equivalent required; associate degree or higher preferred
• Previous experience in administrative support or data management is advantageous
• Strong attention to detail and ability to handle confidential information
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with data entry and reporting tools
• Excellent communication and interpersonal skills for effective collaboration with staff, families, and external providers
• Strong organizational and time-management skills, with the ability to prioritize multiple tasks and meet deadlines

Benefits

• Medical Benefits: Generous employer contribution; eligibility begins the first day of the month following 60 days of employment.
• Dental Benefits: Employer-paid.
• Vision Plan
• Accident Insurance
• Critical Illness Insurance
• Pet Insurance
• Identity Theft & Fraud Protection
• Legal Services
• 403(B) Retirement Plan: Organization match of up to 5%.
• Life Insurance: Employer sponsored
• Tuition Assistance
• Section 125 Flexible Spending Program
• Additional Voluntary Life Insurance and Long-Term Disability Benefits
• Paid Time Off: Up to 80 hours of vacation during the first calendar year of employment. Employees accrue an additional 8 vacation hours each subsequent calendar year, up to a maximum of 120 hours.
• Up to 40 hours of personal time per calendar year.
• 10 paid holidays.

Company Overview