Senior Payroll Specialist

At Agile Defense we know that action defines the outcome and new challenges require new solutions. That’s why we always look to the future and embrace change with an unmovable spirit and the courage to build for what comes next.Our vision is to bring adaptive innovation to support our nation's most important missions through the seamless integration of advanced technologies, elite minds, and unparalleled agility—leveraging a foundation of speed, flexibility, and ingenuity to strengthen and protect our nation’s vital interests.Requisition #: 1145Job Title: Senior Payroll SpecialistLocation: Remote to McLean, VA HQ office Salary Range: $56,000 - $80,000

SUMMARY

As part of our Accounting & Finance team, the Payroll Specialist/Analyst plays a vital role in ensuring employees are paid accurately and on time, while maintaining compliance with federal, state, and government contracting requirements. This role partners closely with HR and Finance to deliver efficient, accurate, and reliable payroll operations that support our company’s mission and employees.We are seeking a detail-oriented, mid-level payroll professional with strong hands-on experience in Deltek Costpoint and UKG. The ideal candidate has a proven track record processing multi-state payrolls, ensuring compliance with tax regulations, and supporting government contracting requirements. This role is perfect for someone who thrives in a fast-paced environment, values accuracy, and enjoys collaborating across departments to solve problems and improve processes.

JOB DUTIES AND RESPONSIBILITIES

• Process biweekly, weekly, and off-cycle payrolls for exempt and non-exempt employees in multiple states, ensuring accuracy, timeliness, and compliance.
• Maintain payroll records and employee changes (new hires, terminations, benefits, garnishments, deductions, PTO accruals, etc.).
• Reconcile payroll data with the Payroll Director and Finance to ensure accuracy in employee data, benefits, and GL reporting.
• Prepare payroll reports, support audits (including DCAA), and provide documentation for month-end close and year-end filings (W-2s, 941s, 1099s).
• Ensure compliance with federal, state, and local payroll laws, as well as government contracting requirements (SCA, FAR).
• Investigate and resolve payroll discrepancies; serve as a trusted resource for employee payroll questions.
• Support payroll system enhancements, implementations, or integrations in Costpoint and UKG.
• Assist with payroll tax reporting, quarterly and annual filings, and state income tax/SUI registrations.

Education, Background, and Years of Experience

• 5+ years of payroll experience, including multi-state payroll processing.
• Hands-on experience with Deltek Costpoint and UKG.
• Strong knowledge of payroll tax laws, wage and hour regulations, and compliance requirements.
• Experience reconciling payroll with the general ledger and supporting month-end close.
• Proficiency in Microsoft Excel and payroll reporting.
• Exceptional attention to detail, accuracy, and organizational skills.
• Strong communication skills; able to explain payroll matters clearly and professionally to employees.
• Ability to handle confidential information with discretion.

ADDITIONAL SKILLS & QUALIFICATIONS

Required Skills

• Payroll processing in Costpoint and UKG.
• Multi-state payroll compliance.
• Payroll reconciliations and reporting.
• Audit support (internal, external, DCAA).

WORKING CONDITIONS

Environmental Conditions

• This is a full-time, remote position. The Payroll Specialist will primarily work from home, with occasional in-person meetings or training sessions as needed.
• Standard schedule is Monday through Friday; however, additional hours may be required during payroll processing cycles, audits, or to meet critical deadlines (e.g., quarter-end or year-end close).
• The role requires reliable internet access and the ability to work in a private, distraction-free environment to maintain confidentiality.
• Regular collaboration with HR, Finance, and the Payroll Director will be conducted via Teams, email

Strength Demands

• Sedentary – 10 lbs. Maximum lifting, occasional lift/carry of small articles. Some occasional walking or standing may be required. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.

Physical Requirements

• Stand or Sit; Repetitive Motion; Use Hands / Fingers to Handle or Feel; See

Employees of Agile Defense are our number one priority, and the importance we place on our culture here is fundamental. Our culture is alive and evolving, but it always stays true to its roots. Here, you are valued as a family member, and we believe that we can accomplish great things together. Agile Defense has been highly successful in the past few years due to our employees and the culture we create together. What makes us Agile? We call it the 6Hs, the values that define our culture and guide everything we do. Together, these values infuse vibrancy, integrity, and a tireless work ethic into advancing the most important national security and critical civilian missions. It's how we show up every day. It's who we are.We also believe in supporting our employees by offering a competitive and comprehensive benefits package. To explore the benefits we offer, please visit our website under the Careers section.Happy - Be Infectious.Happiness multiplies and creates a positive and connected environment where motivation and satisfaction have an outsized effect on everything we do.Helpful - Be Supportive.Being helpful is the foundation of teamwork, resulting in a supportive atmosphere where collaboration flourishes, and collective success is celebrated.Honest - Be Trustworthy.Honesty serves as our compass, ensuring transparent communication and ethical conduct, essential to who we are and the complex domains we support.Humble - Be Grounded.Success is not achieved alone, humility ensures a culture of mutual respect, encouraging open communication, and a willingness to learn from one another and take on any task.Hungry - Be Eager.Our hunger for excellence drives an insatiable appetite for innovation and continuous improvement, propelling us forward in the face of new and unprecedented challenges.Hustle - Be Driven.Hustle is reflected in our relentless work ethic, where we are each committed to going above and beyond to advance the mission and achieve success.Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Originally posted on Himalayas

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