Virtual Executive Assistant (5-6 hrs/week to start, $20/hr, Long-Term Opportunity)

Company: Resonance

Rate: $20/hour

Training Period Rate: $17/hour

Start: Immediately

Commitment: Minimum 6 months, part-time with potential to grow

Time Zones Accepted: Eastern, Central, Mountain, or Pacific

About Us

Resonance is a high-touch executive support firm that helps CEO coaches and business owners regain time, build repeatable processes, and focus on what they do best—running a business, coaching, and leading. We are known for our warm, diligent, and high-performing Executive Assistants who work seamlessly behind the scenes so our clients can focus on their business.

The Role

We’re hiring a Virtual Executive Assistant to support one or more of our clients (mostly CEO coaches who work with busy executives). You’ll begin with 5-6 hours per week supporting one client, with the opportunity to scale up with multiple clients over time as you prove reliability and fit.

Key Responsibilities:

Calendar Management: Schedule and confirm meetings, coordinate with high-level executives and their assistants

Meeting Preparation: Organize logistics and materials for monthly peer advisory meetings

Email Support: Monitor inboxes, draft and respond to messages on the client’s behalf, flag action items

Task Management: Maintain checklists and recurring processes in Asana

Client Communication:

Communicate with poise and professionalism on behalf of the client

Attend weekly Zoom check-ins with your client to stay aligned and review priorities

Requirements

At least 1 year of experience as an Executive Assistant or Administrative Virtual Assistant

Excellent communication and professional writing skills

Available Monday–Friday, with 2–3 check-ins during business hours of client's time zone

Familiarity with:

Google Workspace

Microsoft 365

Excel/Google Sheets

Zoom

Slack

Calendly

Asana (or other project management tools)

Canva

Detail-oriented, responsive, and proactive

Warm and client-friendly demeanor

Must commit to a minimum of 6 months

Willing to sign a confidentiality agreement and respect client privacy

Growth Opportunity

This role is ideal for someone seeking long-term, flexible remote work with the chance to scale up. High performers may take on multiple clients and expand their hours significantly.

Sound like a fit? Please submit your resume along with a brief cover letter outlining your relevant experience and why you'd be a great fit for this role.. We're excited to meet you!