Executive Administrative Assistant - Laboratory
Job title: Executive Administrative Assistant - Laboratory in Maplewood, MN at 3M
Company: 3M
Job description: Job Description:Job Title
Executive Administrative Assistant LaboratoryCollaborate with Innovative 3Mers Around the World
Choosing where to start and grow your career has a major impact on your professional and personal life, so it’s equally important you know that the company that you choose to work at, and its leaders, will support and guide you. With a wide variety of people, global locations, technologies and products, 3M is a place where you can collaborate with other curious, creative 3Mers.This position provides an opportunity to transition from other private, public, government or military experience to a 3M career.The Impact You’ll Make in this Role
As an Executive Administrative Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative people around the world. Here, you will make an impact by:
- Provides administrative support for the Lab Technical Director and one or more Senior Lab Managers
- Maintains multiple complex, frequently changing calendars including independent resolution of meeting conflicts
- Schedules and supports on- and off-site meetings, conferences, executive reviews, recognition programs and making necessary arrangements to set-up meeting space
- Creates and/or compiles meeting materials including agendas, pre-read material, presentations, surveys and meeting summaries.
- Manages laboratory databases, Microsoft Teams and other electronic documentation and archives
- Leads all aspects of supply, certification and services procurement for a global R&D organization.
- Coordinates facility planning of laboratory in conjunction with building management, engineering, telephone services, etc., as appropriate.
- Coordinates travel arrangements and complete subsequent expense reports
- Performs basic accounting functions such as paying invoices, and tracking budgets and spending
- High school diploma/GED or higher (completed and verified prior to start) from an accredited institution
- Two (2) year of experience performing common administrative functions and software (e.g., telephone, e-mail etiquette, MS Office and Teams, expense reporting, mailings, supply/equipment ordering, and meeting planning) in a public, private, government, or military environment
- Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Professional Secretary (CPS)
- Advanced administrative assistant experience in a laboratory environment
- Experience with financial and employee data systems, for example, SAP, Workday, Concur expense reporting, etc.
- Advanced proficiency in MS Office including Word, Excel, PowerPoint and Teams
- Demonstrated ability to balance multiple priorities and complete assignments under pressure and short timelines
- Hybrid - Maplewood, MN
- Job Duties allow for some remote work but require travel to Maplewood, MN at least 3 days per week