Experienced Healthcare Data Migration Coordinator – Contract Benefits Administration Specialist (Remote, Full-Time Hours)

Join arenaflex: Make an Impact Through Precision Data Work in Healthcare

arenaflex is on a transformative mission to reshape how individuals and families access care across every stage of life. As a recognized leader in digital health support, arenaflex operates one of the most comprehensive virtual care platforms in the industry, serving millions of members through innovative programs spanning fertility, maternity, pediatrics, parenting, and menopause support. Our technology-driven approach brings together clinical expertise, emotional wellness resources, and financial planning tools into a single, integrated experience that empowers people to make confident decisions about their health and wellbeing.

Trusted by hundreds of leading employers and health plans nationwide, arenaflex has earned a reputation for delivering measurable improvements in clinical outcomes while simultaneously reducing overall healthcare costs. Our commitment to equity in benefits programs means that everyone, regardless of background or circumstance, can access the support they need. Founded with a vision to make healthcare work for all of us, arenaflex continues to grow rapidly, backed by a passionate team of innovators, clinicians, technologists, and operational experts who believe that better care is possible when the right information reaches the right people at the right time.

We are currently seeking a dedicated and detail-oriented Healthcare Data Migration Coordinator to join our Care Delivery team on a contract basis. This is an exceptional opportunity for professionals who are passionate about healthcare operations, thrive in structured environments, and want to contribute to a meaningful project that will improve how benefits data flows through our platform. If you are energized by the idea of supporting an organization that genuinely changes lives, we invite you to explore this exciting role.

Project Overview and Duration

This contract position supports a critical benefits data migration initiative within the Care Delivery department at arenaflex. The project is scheduled to run from April 29, 2024 through project completion, with an estimated end date of July 19, 2024. We are looking for candidates who can commit to 40 or more hours per week during this engagement. We understand that life is busy, and we appreciate flexibility in scheduling—candidates may select their preferred hours and days, provided they can reliably meet the workload demands and project deadlines.

This is a contractor role and is not eligible for the benefits and perks offered to full-time employees. The hourly rate for this position is $25 per hour.

Key Responsibilities

As a Data Migration Coordinator at arenaflex, you will play an essential role in ensuring that critical benefits information transitions accurately and efficiently from legacy systems into our modernized tooling. Your work will directly support the team responsible for member navigation, coaching, and care coordination. Primary responsibilities include:

• Data Transfer and Migration: Carefully transfer benefits data from historical documentation into our new platform tooling with a high degree of accuracy, ensuring that all information is captured completely and correctly.
• Documentation Management: Maintain clear, thorough, and organized records of all work performed, including data sources, processing notes, and any discrepancies or issues encountered during migration.
• Team Communication and Collaboration: Engage regularly with the Care Delivery Team at arenaflex, which is responsible for member navigation and coaching. Share updates, flag concerns, and work cooperatively to resolve any data inconsistencies or process questions.
• Process Adherence: Follow established workflows and structured processes meticulously, identifying opportunities for clarification or improvement while maintaining consistency with team standards.
• Quality Assurance: Review your own work for completeness and accuracy before submission, helping to uphold the high data integrity standards that arenaflex is known for.
• Other Duties as Assigned: Support additional tasks and projects within the Care Delivery scope as the needs of the team evolve throughout the engagement.

What We Are Looking For

We recognize that great candidates come from diverse backgrounds and experiences. While we have outlined our ideal qualifications below, we strongly encourage applicants who bring unique perspectives and transferable skills to apply. Here is what we are looking for in a successful candidate:

Essential Qualifications and Attributes

• Passion for Healthcare: A genuine interest in human services, healthcare, public health, or related fields. You are motivated by the opportunity to contribute to an organization that makes a tangible difference in people's lives.
• Exceptional Attention to Detail: You possess an extremely strong eye for detail and take pride in producing error-free work. You understand that accuracy in data entry is critical to downstream operations and member experiences.
• Excellent Written Communication Skills: You communicate clearly, professionally, and concisely in writing. You can document processes, ask thoughtful questions, and provide helpful updates to teammates.
• High-Volume Task Efficiency: You are comfortable working efficiently through a large volume of tasks while maintaining quality and meeting deadlines. You thrive in productive, fast-paced environments.
• Quick Learner: You can rapidly absorb structured processes, follow established protocols, and apply new information consistently. You ask smart questions and integrate feedback quickly.
• Technical Proficiency: You are skilled with Google Apps (Gmail, Google Docs, Google Sheets, Google Drive), email platforms, and Microsoft Word. You are comfortable learning new tools and systems as needed.

Preferred Qualifications

• Prior experience in data entry, administrative support, or operations coordination, ideally in a healthcare, benefits administration, or human services setting.
• Familiarity with benefits administration, insurance documentation, or healthcare records management.
• Experience working on data migration or systems transition projects.
• Comfort working independently and remotely with minimal supervision.
• A demonstrated commitment to accuracy, confidentiality, and data security best practices.

Skills and Competencies for Success

To excel in this role, you will draw on a combination of technical, analytical, and interpersonal skills. Success at arenaflex requires:

• Analytical Thinking: The ability to interpret complex documentation, identify patterns, and spot anomalies in data sets.
• Organizational Excellence: Strong time management skills and the ability to prioritize tasks effectively in a project-based environment.
• Reliability and Accountability: A consistent track record of meeting commitments, showing up prepared, and taking ownership of your work.
• Adaptability: The flexibility to adjust to evolving project requirements, shifting deadlines, and new information.
• Team-Oriented Mindset: A collaborative spirit and willingness to support teammates, share insights, and contribute to a positive team culture.
• Discretion and Professionalism: The ability to handle sensitive information with the utmost confidentiality and care.

Work Environment and Company Culture at arenaflex

At arenaflex, we are reimagining what a supportive, inclusive, and mission-driven workplace looks like—starting from the inside out. Our culture is built on the belief that when our team members thrive, our members thrive. We have been recognized with numerous workplace and innovation awards, reflecting our ongoing commitment to creating an exceptional employee experience. Some of our recent honors include recognition from Fortune, Fast Company, Built In, CNBC, TIME, and the Great Place to Work certification.

Our team operates with a strong sense of purpose, collaboration, and mutual respect. We value diversity in all its forms and believe that varied backgrounds, perspectives, and experiences strengthen our work and our impact. We are committed to fostering an inclusive environment where every team member can contribute meaningfully and feel supported in their professional journey.

For full-time employees, arenaflex offers a comprehensive benefits package including employer-covered health, dental, and insurance plan options, generous paid time off, parental leave programs, professional development stipends, wellness partnerships, and access to our own award-winning care platform. While this contractor position does not include these benefits, the hourly rate is competitive, and the experience of contributing to a high-impact project is invaluable.

Compensation

The hourly rate for this contract role is $25 per hour. Please note that the benefits and perks listed above and elsewhere in our job postings do not apply to contractor positions. Contractors are engaged on a 1099 basis and are responsible for their own taxes, benefits, and insurance arrangements.

Equal Opportunity and Accessibility

arenaflex is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information. arenaflex is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If you require an accommodation during the application or interview process, please reach out to our team through the appropriate contact channels.

How to Apply

If you are a meticulous, motivated professional with a passion for healthcare and a talent for structured, detail-oriented work, we encourage you to apply for this exciting opportunity. This is your chance to contribute to a meaningful project at one of the most innovative organizations in digital health, while gaining valuable experience working with a collaborative and mission-driven team.

To apply, please submit your resume and a brief cover letter explaining your interest in the role and any relevant experience you would bring to the team. We review applications on a rolling basis and encourage you to apply early for the best consideration.

Join arenaflex and help us ensure that the data powering our care platform is accurate, complete, and ready to support the millions of members who count on us every day. We look forward to hearing from you.