Experienced Procurement Specialist and Data Entry Clerk for Remote Operations – Procurement Process Support and Supply Chain Management

Introduction to arenaflex arenaflex is a leading organization dedicated to providing innovative solutions and exceptional services to its clients. As a remote-first company, we prioritize flexibility, work-life balance, and the well-being of our employees. Our team is passionate about making a positive impact, and we are committed to fostering a culture of inclusivity, diversity, and continuous learning. If you are a highly motivated and organized individual with a passion for procurement and data entry, we invite you to join our dynamic team as a Procurement Specialist and Data Entry Clerk. Job Overview Under the general supervision of the Corporate Manager of Purchasing at arenaflex, the Procurement Specialist (Data Entry Clerk) will operate within established organization and departmental policies and procedures. This entry-level position requires a Bachelor's degree and offers a unique opportunity to provide procurement process support to customers and suppliers while working remotely. arenaflex provides equipment and a comprehensive onboarding program to ensure your success in this role.

Key Responsibilities

• Manage assigned requisitions and source materials or services from existing vendors whenever possible, ensuring compliance with budget and organizational policies.
• Process orders that require manual intervention, including standing orders, blanket orders, new vendor requests, and service contracts, utilizing automated materials management systems and electronic data interchange (EDI) and vendor portals.
• Review purchase requisitions for compliance with budget and organizational policies, identifying and selecting potential vendors for services or supplies based on availability, price, and quality.
• Assist in evaluating new vendor requests and determine their suitability for approval, maintaining accurate documentation of sourcing decisions with attention to price, quality, and delivery timelines.
• Administer purchase orders from initial request through completion, ensuring accuracy and timeliness, and provide feedback and updates to stakeholders on outstanding requisitions.
• Research products or services as needed using reference sources to ensure informed purchasing decisions, and foster effective communication and collaboration with management, staff, and vendors to improve department efficiency.
• Ensure confidentiality of sensitive information related to staff, patients, and the organization, adhering to the highest standards of professionalism and integrity.

Essential Qualifications

To be successful in this role, you will need:

• A Bachelor's degree in a related field, such as business administration, supply chain management, or a similar discipline.
• 0-2 years of experience in procurement, data entry, or a related field, with a strong understanding of procurement principles and practices.
• Excellent communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Proficiency in data entry, with high accuracy and attention to detail, and experience with automated materials management systems, including electronic data interchange (EDI) and vendor portals.
• Familiarity with Microsoft Outlook and PeopleSoft, with the ability to quickly learn new software applications.

Preferred Qualifications

While not required, the following qualifications are preferred:

• Experience in a remote work environment, with the ability to work independently and manage time effectively.
• Certification in procurement or a related field, such as the Certified Procurement Professional (CPP) or the Certified Supply Chain Professional (CSCP) designation.
• Knowledge of supply chain management principles and practices, with experience in sourcing, procurement, and logistics.
• Experience with data analysis and reporting, with the ability to interpret data and make informed decisions.

Skills and Competencies

The successful candidate will possess the following skills and competencies:

• Data entry and management, with high accuracy and attention to detail.
• Supply chain management, with knowledge of procurement principles and practices.
• Purchase order management, with experience in administering purchase orders from initial request through completion.
• Communication and interpersonal skills, with the ability to work effectively with stakeholders at all levels.
• Time management and organization, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Problem-solving and analytical skills, with the ability to interpret data

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