Part-Time Legal Assistant

Job Description:

• Provide administrative support to all Partners and their teams
• Proofreading, formatting and finalizing all outgoing documents (TOA and TOC)
• Preparing shell documents (pleadings, discovery, motions, correspondence)
• Preparing document productions (encrypting media, drafting transmittal letters, logging Bates numbers)
• Preparing exhibits
• Assist with running conflicts checks and opening new matters for new and existing clients using InTapp Open
• Assist with the management and monitoring of attorney calendars
• Assist with ad hoc projects as necessary
• Assist with travel arrangements, including car, hotel, and airfare reservations
• Assist with arrangements for depositions, mediations, trials, and arbitrations
• Assist with setting up conference calls and arranging meetings
• Assist with preparing and processing expense reports for attorneys
• Assist with the review, proofreading and sending of monthly client invoices
• Assist with ongoing and fiscal year-end collections

Requirements:

• Minimum of 10+ years insurance coverage experience in a law firm setting with preference given to those with litigation and insurance coverage experience
• High School diploma or GED required
• Must be extremely detailed-oriented with superior grammar and proofreading skills
• Advanced user of Microsoft Word and Outlook
• Extensive experience in handling and completing State and Federal eFilings
• Must be highly motivated with the ability to multi-task and work independently in a fast-paced environment
• Must have superior organizational skills
• Must have experience with iManage or an equivalent document management system
• Proficient to advanced user of PDF programs such as Adobe, Nuance/Kofax, etc.

Benefits:

• generous paid time off
• medical, dental, and vision insurance
• 401K Safe Harbor contribution
• Life/AD&D Disability
• Flexible Spending Account
• Supplemental Medical Accident Insurance
• Supplemental Critical Illness Insurance
• Employee Assistance Program
• Pet Insurance
• Commuter Benefits

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