Conference Event Planner II

Job Description:

• Support the planning and execution of U.S.-based congresses, conferences, and related meetings by managing event logistics, vendor coordination, registration, budgets, and operational activities.
• Partner with internal stakeholders and external vendors to ensure successful event delivery while driving process improvements and planning consistency across the team.
• Lead planning and execution of Tier 2/3 and regional congresses, ensuring timelines, deliverables, and event objectives are met.
• Coordinate registration, attendee communications, budget tracking, purchase orders, and event logistics.
• Manage congress allocation processes and maintain accurate event data and records.
• Collaborate with vendors and cross-functional teams to support seamless event execution.
• Monitor budgets, invoices, deadlines, and operational activities; proactively resolve issues.
• Maintain event assets, planning tools, playbooks, and best-practice documentation.
• Support implementation of new technologies and process improvements, including AI-enabled solutions.
• Serve as a key point of contact for congress planning operations and stakeholder support.
• Prepare post-event reports, metrics, and analysis to evaluate event success.

Requirements:

• Bachelor’s degree required.
• 3+ years of experience in congress planning, conference management, event planning, or meeting coordination.
• Strong project management, organizational, and communication skills.
• Experience managing vendors, budgets, registrations, and event logistics.
• Ability to work effectively in a fast-paced, cross-functional environment.
• Experience in biotech, pharmaceutical, healthcare, or medical meeting environments preferred.
• Preferred Qualifications: Certified Meeting Professional (CMP), Certified Tradeshow Marketer (CTSM), or equivalent certification.
• Experience supporting scientific congresses, medical conferences, or pharmaceutical events.

Benefits:

• Medical
• Dental
• Vision
• Paid Sick leave
• 401K

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