[PART_TIME Remote] Customer Service Specialist

Ready to make a real impact? We're hiring a Customer Service Specialist! Whether you're in our Remote hub or working remotely, you'll be a core part of the team. This position requires a strong and diverse skillset in relevant areas to drive success. This role offers a salary package of a competitive salary, commensurate with experience.   We re Scan.com, the digital health scale-up making diagnostics accessible, fast, and transparent. From MRIs to tests for TBIs, our technology speeds up diagnoses for timely treatments, improving healthcare outcomes for hundreds of patients each day. We re doing diagnostics differently, with a portfolio of brands tailored to both patients and providers, all backed by our world-class customer operations team. Our B2C marketplace simplifies booking a scan, making it as straightforward for patients as booking a hotel. Our B2B platforms provide live scheduling at the point of care and harness AI to ease workflows for physicians, attorneys, and providers. We re looking for a Customer Service Specialist at an exciting time - we ve successfully launched multiple platforms and products, raised over $70m in VC funding, reached profitability, and have a growth trajectory of over 100% YoY. WHAT YOU WILL BE GETTING INVOLVED IN: As a Customer Service Specialist, you will serve as the key liaison between our organization and patients, providers, and attorneys. Your main priority will be to maintain clear, professional and empathetic communication while ensuring a high sense of urgency on updates for patient appointments, scan reports, and related documentation. We re searching for someone who is highly detail-oriented, always puts the customer first, and thrives in managing multiple communication channels efficiently. As a scaleup business, you can expect your role to develop over time. Here are some of the types of things you could be getting involved in:  Provide detailed updates to providers and attorneys on patients regarding appointment scheduling, confirmations, and rescheduling statuses across their journey.  Schedule appointments for patients as required  Ensure timely follow-ups with patients to minimize no-shows and handle any escalations.  Coordinate the timely delivery of scan reports, imaging records, and lien forms to attorneys.  Serve as the primary contact for attorney and provider inquiries, ensuring accuracy and professionalism in all interactions.  Manage and prioritize communications across phone, email, and text, ensuring prompt and accurate responses.  Update and maintain accurate records of all interactions in our internal database and other communication tools such as Slack and email.  Work closely with sales, scheduling, interops, and AR teams to resolve issues and provide seamless service.  Adhere to and exceed, service-level agreements (SLAs) for response times and follow-ups.  Document and escalate recurring issues to the management team and propose and implement process improvements across every interaction. THE TOP 5 THINGS WE WANT YOU TO ACHIEVE IN YOUR FIRST YEAR ARE  Build strong relationships with patients, providers, and attorneys by ensuring all communication (calls, emails, and texts) is clear, professional, and timely.  Implement effective follow-up strategies to decrease patient no-show rates by at least 10%.  Become highly proficient in all communication tools (e.g., Front, Dialpad) and scheduling systems to streamline workflows.  Handle the delivery of appointment details, imaging reports, and lien forms to customers with 98%+ accuracy.  Collaborate effectively with internal teams (e.g., scheduling, interops, sales) to resolve issues and improve overall workflows. WHAT YOU MIGHT BRING TO THE TABLE: You don't need to tick all the boxes to apply for this role. Whether it's your first role or your fifth role, we believe everyone can add value, learn, and grow. However, these might be some of the ways you are currently adding value:  You have excelled in a fast-paced customer service or communications role, ideally in a healthcare or legal environment.  You are an excellent communicator, and can effectively communicate across various platforms (phone, email, chat) with patients, providers, and attorneys.  You have an eye for detail and ensure accuracy in all communications and documentation.  You proactively identify issues and collaborate with cross-functional teams to implement solutions  You have a self-starter mentality and can effectively manage multiple tasks and priorities to meet deadlines and SLAs.  You have experience using CRM systems, scheduling software, telephony platforms (e.g., Dialpad), and other communication tools. HOW WE WILL INTERVIEW YOU: We keep our interview process short and sweet, and we re a nimble team that can progress at pace. Here are the stages you can expect, but we might switch up the order of each Apply tot his job Apply To this Job