Data Entry Specialist – Document Management & Real Estate Records – Oklahoma City, OK – Competitive Hourly Rate

About arenaflex

arenaflex is a leading name in the financial services and real estate sector, renowned for delivering precise, reliable, and innovative solutions to a diverse portfolio of clients. With a strong commitment to operational excellence, arenaflex empowers its teams to drive efficiency, uphold the highest standards of data integrity, and support the growth of the broader industry. Based in the vibrant city of Oklahoma City, arenaflex offers a collaborative environment where meticulous professionals thrive and make a tangible impact on the organization’s success.

Why This Role Matters

In today’s fast‑paced financial and real‑estate landscape, accurate data entry is the backbone of informed decision‑making. As a Data Entry Specialist at arenaflex, you will be the guardian of critical information, ensuring that every title, contract, and document is captured flawlessly. Your work will directly influence the speed and reliability of internal processes, client communications, and regulatory compliance, making you an essential contributor to arenaflex’s reputation for excellence.

Position Overview

Location: Oklahoma City, Oklahoma Industry: Financial Services / Real Estate Compensation: $17.00 – $18.00 per hour (commensurate with experience and performance) Employment Type: Full‑time, on‑site

Key Responsibilities

• Enter and manage text‑based data with a focus on non‑numerical information, maintaining a minimum accuracy rate of 99.5%.
• Organize, transcribe, and digitize documents related to property titles, real‑estate transactions, and contractual agreements.
• Perform high‑volume scanning, filing, faxing, and email correspondence while adhering to established document‑handling protocols.
• Prepare, proofread, and format contracts, ensuring that all terminology, dates, and signatures are correctly captured.
• Facilitate seamless internal communication by distributing updates, memos, and reports to relevant departments in a timely manner.
• Collaborate with the compliance and legal teams to verify that all documentation meets regulatory standards.
• Identify opportunities to streamline data‑entry workflows and recommend process improvements to senior management.
• Undertake additional duties as assigned, demonstrating flexibility and a proactive attitude toward team objectives.

Essential Qualifications

• Demonstrated exceptional attention to detail with a proven track record of high‑accuracy data entry.
• Proficient typing speed of at least 60 words per minute with minimal errors.
• Experience handling a variety of document types, including legal contracts, title deeds, and real‑estate records.
• Strong organizational skills with the ability to prioritize multiple tasks in a deadline‑driven environment.
• Excellent verbal and written communication abilities, enabling clear interaction with internal teams and external partners.
• Basic familiarity with document‑management software (e.g., SharePoint, DocuWare) and standard office applications (Microsoft Office Suite).

Preferred Qualifications & Additional Skills

• Previous experience in the financial services or real‑estate industry, particularly with title‑related documentation.
• Knowledge of industry‑specific terminology and regulatory requirements (e.g., RESPA, TILA).
• Experience using optical character recognition (OCR) tools to accelerate scanning and data capture.
• Ability to work independently while maintaining strong collaborative relationships across departments.
• Demonstrated problem‑solving mindset, with a willingness to suggest and implement workflow enhancements.

Core Competencies for Success

• Accuracy & Precision: Commitment to error‑free data entry and meticulous document handling.
• Time Management: Efficiently juggle competing priorities and meet tight deadlines without compromising quality.
• Communication: Clear, concise, and professional interaction with colleagues, supervisors, and external stakeholders.
• Technology Savvy: Comfortable navigating digital tools, learning new software, and adapting to evolving tech environments.
• Integrity: Uphold confidentiality and ethical standards when handling sensitive financial and real‑estate information.

Career Growth & Learning Opportunities

arenaflex invests heavily in the professional development of its employees. As a Data Entry Specialist, you will have access to:

• Structured training programs on advanced document‑management systems and industry‑specific compliance.
• Mentorship from senior analysts and legal professionals who can guide you toward more specialized roles.
• Opportunities to cross‑train in related departments such as underwriting, client services, and data analytics.
• Support for certifications (e.g., Certified Records Manager, Real Estate Transaction Coordinator) that enhance your career trajectory.
• A clear promotion pathway that can lead to roles like Senior Data Coordinator, Documentation Analyst, or Operations Supervisor.

Work Environment & Culture at arenaflex

arenaflex fosters a supportive, inclusive, and dynamic workplace where every team member is valued. Highlights of our culture include:

• Team‑Oriented Atmosphere: Collaborative projects, regular knowledge‑sharing sessions, and a “open‑door” leadership style.
• Diversity & Inclusion: A commitment to equal opportunity, reflecting a workforce that celebrates varied backgrounds and perspectives.
• Work‑Life Balance: Flexible scheduling options, generous paid time off, and a focus on employee well‑being.
• Recognition Programs: Monthly awards, peer‑nominated accolades, and performance bonuses that celebrate excellence.
• Community Engagement: Volunteer initiatives and partnerships with local Oklahoma City charities, encouraging employees to give back.

Compensation, Perks & Benefits

arenaflex offers a competitive hourly wage ranging from $17.00 to $18.00, complemented by a comprehensive benefits package that includes:

• Medical, dental, and vision insurance with employer contributions.
• Retirement savings plan with company matching.
• Paid holidays, vacation days, and sick leave.
• Employee assistance program (EAP) for personal and professional support.
• Tuition reimbursement for approved courses and certifications.
• On‑site amenities such as a breakroom, ergonomic workstations, and secure parking.

arenaflex’s Commitment to Equal Opportunity

arenaflex is an Equal Opportunity Employer. We provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by applicable law. Reasonable accommodations are available for qualified individuals with disabilities upon request.

How to Apply

If you are a detail‑oriented professional with a passion for accurate data handling and a desire to grow within a forward‑thinking financial services organization, we want to hear from you. Join arenaflex and become a pivotal part of a team that values precision, integrity, and continuous improvement.

Apply Job!

Take the Next Step

Ready to bring your meticulous skill set to arenaflex? Submit your application today and embark on a rewarding career where your contributions are recognized, your growth is supported, and your work makes a real difference in the financial and real‑estate landscape.