Remote Part-Time Data Entry Clerk & Administrative Support Specialist – Healthcare Operations Coordination

About arenaflex

arenaflex is a forward-thinking organization dedicated to building high-performing, mission-driven teams across the healthcare and human services sector. We partner with facilities and programs that provide essential support to vulnerable populations, and we believe that exceptional administrative professionals are the backbone of compassionate, well-run operations. Our team members enjoy the flexibility of remote work while contributing to meaningful work that strengthens communities and improves lives.

We are currently seeking a detail-oriented, highly organized, and dependable Remote Part-Time Data Entry Clerk & Administrative Support Specialist to join our growing team. This role supports an integrated Adult Detox and Crisis Recovery Unit — a non-medical, 14-bed facility that admits individuals 24 hours a day, 7 days a week, helping them safely navigate the process of detoxing from alcohol and other substances. The right candidate will be someone who thrives in a fast-paced, purpose-driven environment and understands the importance of accuracy, discretion, and compassion in healthcare administration.

Position Overview

As a Remote Part-Time Data Entry Clerk & Administrative Support Specialist at arenaflex, you will play a critical role in keeping daily operations running smoothly. You will provide high-level administrative support to clinical and program staff, manage sensitive data entry tasks, assist with payroll and financial documentation, and serve as a reliable backup during high-volume periods for phone screenings, referrals, and other essential front-office duties. This is an excellent opportunity for someone seeking flexible part-time hours while making a tangible difference in a healthcare-adjacent setting.

Reporting to senior program management, you will collaborate closely with Adult Detox Unit (ADU) and Crisis Recovery Center (CRC) staff. The position closes on August 24, so we encourage qualified candidates to apply promptly.

Key Responsibilities

Data Management & Reporting

• Use spreadsheets, databases, and internal software systems to organize, input, and maintain accurate information.
• Produce standard reports on a recurring basis and assist in compiling more complex reports as requested.
• Prepare a variety of complex disbursement forms, including check requests, travel forms, cash sheets, and journal entries, and route them for proper approval.
• Compile and maintain financial statements, operational logs, and administrative records.
• Greet visitors professionally and maintain appropriate safety procedures in secured environments.

Accounting & Financial Support

• Set up new accounts and reconcile ledgers to ensure financial accuracy.
• Gather and organize data used by leadership in preparing budgets.
• Prepare a wide variety of accounting forms and financial documentation.
• Reconcile daily receipts as well as accounts receivable and accounts payable records.
• Identify discrepancies, investigate root causes, and apply corrections in a timely manner.
• Collect required supporting documents, prepare expense vouchers, and process invoices.

Procurement & Vendor Coordination

• Verify requests for goods and services against County contracts and approved funding sources.
• Place orders for goods and services, follow up on delivery status, and resolve any discrepancies.
• Ensure proper routing and approval of all purchase requests in accordance with organizational policy.

Executive & Operational Support

• Establish, modify, and maintain tracking systems to monitor the progress of work assigned to senior management.
• Train new employees on relevant administrative procedures, tools, and workflows.
• Explain and apply relevant organizational policies and procedures with clarity and consistency.
• Compose routine correspondence on behalf of management with professionalism and accuracy.

Scheduling & Document Production

• Schedule, reschedule, and cancel appointments as needed; maintain up-to-date calendars for multiple stakeholders.
• Reserve rooms for classes, meetings, and conferences; coordinate audio-visual and training equipment.
• Type complex technical documents with precision, including reports, memos, and procedural documents.
• Proofread all materials for spelling, grammar, formatting, and overall quality before distribution.
• Use multiple software applications to prepare, format, and distribute information efficiently.

Payroll & Human Resources Administration

• Verify employee timesheets for accuracy and completeness.
• Find, research, and resolve payroll discrepancies in collaboration with HR and finance staff.
• Complete and verify data entry for payroll processing; assist in distributing paychecks.
• Respond to staff questions regarding payroll, attendance, and leave matters.
• Maintain attendance and leave tracking records, including coordination of Family and Medical Leave (FMLA) in accordance with policies, procedures, and applicable guidelines.
• Act as a department-level resource in data management systems and provide training to new users.

Backup & Cross-Functional Support

• Provide backup support during high-volume periods for phone screenings, referral coordination, and other front-line duties.
• Step into a variety of tasks as needed to ensure uninterrupted service delivery.

Essential Qualifications

• High school diploma or equivalent is required.
• Minimum of two years of administrative support experience in a professional office environment.
• Demonstrated proficiency with spreadsheets, databases, and word processing software (Microsoft Office Suite or comparable tools).
• Strong attention to detail and a commitment to accuracy in data entry and document preparation.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Reliable high-speed internet connection and a dedicated, distraction-free home workspace.

Preferred Qualifications

• Associate's Degree in Business Administration or a closely related field.
• Prior experience supporting healthcare, behavioral health, detox, or crisis recovery programs.
• Familiarity with payroll systems, FMLA administration, and attendance tracking.
• Experience reconciling ledgers, processing invoices, and supporting budget preparation.
• Background in training new staff or serving as a resource for data management systems.
• Understanding of County contracts, public funding sources, or government procurement processes.

Please note: Experience may substitute for education, and education may substitute for experience, on a year-for-year basis.

Core Skills & Competencies for Success

• Organizational Excellence: Ability to juggle multiple priorities, meet deadlines, and maintain orderly records in a dynamic environment.
• Technical Proficiency: Comfortable learning and using multiple software platforms, databases, and reporting tools.
• Analytical Thinking: Capable of identifying discrepancies, troubleshooting issues, and recommending solutions.
• Customer Service Orientation: Professional and empathetic when interacting with staff, visitors, and external partners.
• Adaptability: Willing to shift between administrative, financial, and HR-adjacent tasks as operational needs evolve.
• Integrity: Committed to maintaining confidentiality and upholding ethical standards in all aspects of the role.

Work Environment & Company Culture at arenaflex

At arenaflex, we pride ourselves on fostering a remote-first culture rooted in trust, accountability, and mutual respect. Our team members enjoy the autonomy of working from home while staying closely connected through regular virtual check-ins, collaborative tools, and a supportive leadership team. We believe that flexibility and productivity go hand in hand, and we are committed to providing our part-time staff with the resources, training, and respect they deserve.

You will be joining a mission-aligned team that values precision, empathy, and continuous improvement. We celebrate diversity and are proud to be an equal opportunity employer. Whether you are an experienced administrative professional or a rising star looking to grow your career in healthcare operations, arenaflex provides a welcoming environment where your contributions truly matter.

Compensation, Perks & Benefits

While specific compensation for this part-time role will be discussed during the interview process, arenaflex is committed to offering a competitive hourly rate that reflects your experience and skills. Additional benefits may include:

• Flexible part-time schedule designed to support work-life balance.
• Fully remote work environment with all necessary tools and resources provided.
• Paid training and onboarding to set you up for success from day one.
• Opportunities for professional development and skill-building.
• Supportive, collaborative team culture with regular feedback and recognition.
• Potential for role expansion or transition to full-time as organizational needs grow.

Career Growth & Learning Opportunities

This position offers a strong foundation for career advancement within arenaflex and the broader healthcare administration field. As you grow in the role, you may have the opportunity to:

• Expand your expertise in payroll, financial reconciliation, and budget support.
• Take on mentoring responsibilities for newly hired administrative staff.
• Develop specialized knowledge in healthcare operations, regulatory compliance, and public funding.
• Pursue additional certifications or education with the support of arenaflex's professional development culture.
• Transition into broader operational, HR, or program coordination roles over time.

How to Apply

If you are a motivated, detail-driven administrative professional looking for a meaningful part-time remote opportunity with arenaflex, we want to hear from you. This is your chance to bring your organizational talents to a role that directly supports individuals on their journey to recovery and stability.

Please submit your resume and a brief cover letter outlining your relevant experience and why you are excited about this opportunity. Applications will be reviewed on a rolling basis, and the position will close on August 24.

Join arenaflex today and become part of a team that values your skills, supports your growth, and celebrates the impact of your work — one accurate entry, one well-prepared report, and one supported staff member at a time.