[Remote] Human Resources Onboarding Specialist
Note: The job is a remote job and is open to candidates in USA. Lakeshore Talent is seeking a Human Resources Onboarding Specialist for a client of ours. This role will support day-to-day operations for contractors on assignment across multiple client accounts, managing high-volume onboarding and ensuring compliance and consistency across accounts.
Responsibilities
- Manage onboarding of new contractors by gathering and validating all required legal documentation in alignment with client policies
- Verify employment documentation (including I-9 and E-Verify requirements where applicable)
- Initiate, monitor, and adjudicate background check reports
- Assist contractors with new hire paperwork and system setup
- Track and manage contractor assignments, including time and expense entry within VMS (Vendor Management Systems) platforms
- Capture and maintain accurate data across multiple systems to ensure database integrity
- Monitor onboarding progress and proactively communicate updates to internal and external stakeholders
- Collaborate cross-functionally with Client Services, Payroll, Compliance, and Implementation teams
- Track and report missing documentation according to client requirements
- Maintain structured, organized records and process documentation for each account
- Provide ongoing contractor care throughout assignments, including regular outreach and relationship management
- Assist contractors with updates to personal or assignment information in relevant systems
- Distribute reporting data on a regular cadence, ensuring accuracy and audit readiness
- Support hiring managers with communication regarding policies and procedures
- Deliver a high-quality experience to both contractors and clients
Skills
- Bachelor's degree or equivalent professional experience
- Prior experience in staffing, workforce solutions, or HR operations
- Hands-on experience with HRIS systems (required)
- Experience working within Vendor Management Systems (VMS) such as Fieldglass, Beeline, or similar platforms (required)
- Experience maintaining databases and managing contractor records
- Familiarity with CRM platforms (Freshdesk experience is a plus)
- Experience in a high-volume environment
- Ability to manage and learn new technology with ease; managing multiple systems on a day-to-day basis
- Strong customer service orientation and client partnership mindset
- Excellent written and verbal communication skills
- Strong listening skills and ability to resolve inquiries effectively
- Highly detail-oriented, especially in document review and system input
- Ability to manage multiple priorities in a fast-paced, high-volume environment
- Strong organizational and time management skills
- Critical thinking and problem-solving capabilities
- Ability to work both independently and collaboratively within a team
Company Overview