Administrative / Scheduling Assistant in Los Angeles
Camden Center is a partial hospitalization and intensive outpatient treatment center that offers comprehensive treatment for psychiatric and addictive disorders. They are seeking an Administrative / Scheduling Assistant to provide clerical support, manage patient schedules, and collaborate with the clinical team. This role requires strong organizational skills and attention to detail within a fast-paced environment.
Responsibilities
- Manage calendars for patients and staff, and communicate schedule changes to all appropriate parties
- Collaborate and communicate effectively with Clinical Team Leads on patient schedules
- Manage a load of 10 - 12 patients schedules
- Assist Scheduling Manager with scheduling tasks
- Track clinical providers’ time off to ensure schedule plans are up to date
- Assist in reviewing patient schedules on Friday for the following week
- Compose emails to patients, staff, and associates with professionalism and correct use of grammar and vocabulary
- Complete Scheduler on Duty tasks in a timely manner
- Track and manage group cancellations and informing providers on status changes
- Review completed schedules to ensure information is accurate and concise
- Use discretion and good judgment in handling sensitive and confidential information
- Demonstrate a high degree of accuracy and attention to detail at all times
- Follow all HIPAAs regulations, requirements, and guidelines
Skills
- Strong computer and internet research skills, including proficiency in Google Workspace
- Excellent interpersonal skills
- Strong ability of completing tasks with thoroughness and precision
- Ability to work well with all levels of management, staff, and patients
- Must be able to legally work in the United States and provide documentation (two forms of ID and/or Green Card)
- Must be able to sit and stand at length (up to four hours)
- Must be able to lift, push, and pull up to 25 pounds
- Must be able to kneel, bend, and squat
Benefits
- Medical
- Paid and sick time off
- Matching 401(k)
- Holiday pay
- A flexible spending account
- Remote work options available
Company Overview