Legal Administrative Assistant

Davis Graham & Stubbs LLP is a prominent law firm with over a century of experience providing quality legal services. The Legal Administrative Assistant will support attorneys and paralegals by performing a variety of administrative tasks, ensuring effective delivery of legal services to clients.

Responsibilities

• Provides intermediate to advanced level legal administrative assistance as directed and required for the support of the firm and/or attorneys
• Performs intermediate to advanced level clerical and administrative tasks including time entry; new business intake; drafting/preparing/revising legal documents, letters, memos; invoices; billing reports; audit letters; expense reports and other documents or correspondence for attorneys and timekeepers
• Prepares documents for e-filing and files documents with appropriate courts or other administrative agencies specific to the practice area
• Ability to prepare notebooks, exhibits and closing binders
• May prepare docket entry forms for incoming and outgoing court documents and to document specific actions required for legal proceedings and personal or firm requirements
• Proofreads to ensure accuracy of formatting, grammar, punctuation, syntax, and intermediate to advanced content in all documents, communications, and reports
• Coordinates scheduling of and assists in preparing for appointments, meetings, and conferences; provides support to attorneys, clients, and visitors in office
• Coordinates travel arrangements for timekeepers and clients with the firm’s travel company; prepares itineraries and travel expense reports
• May respond to and provide information to clients with attorney supervision
• Creates and maintains files and indexes, both paper and electronic, as directed, and in keeping with firm’s guidelines
• Processes and tracks legal work; records and monitors deadlines
• Coordinates client billing process; works directly with billing to troubleshoot billing issues
• Greets and welcomes visitors; answers and directs phone calls
• Processes incoming and outgoing mail, including arranging special mailings and courier services with Office Services department
• Collaborates with other departments to complete some office functions
• Performs other duties as assigned

Skills

• High school degree or equivalent and 1 year of relevant legal experience
• Ability to learn, interpret, and apply policies and procedures
• Detail oriented and professional demeanor
• Ability to effectively communicate verbally and in writing
• Ability to work cooperatively with attorneys, staff, clients, and coworkers
• Intermediate to advanced proficiency with, or ability to learn, software programs(s) used by the firm for conflicts and new business intake, recordkeeping, timekeeping and billing, document management and workflow and willingness to attend trainings and develop proficiency when new technologies are rolled out
• Intermediate to advanced word processing skills
• Intermediate to advanced understanding of legal, clerical, and court systems
• Ability to organize and prioritize tasks including delegation of tasks when appropriate
• Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines
• Ability to recreate content based on experience
• Bachelor's Degree
• Notary Public
• Minimum of 3 years of law firm experience

Benefits

• This is a full-time non-exempt, benefits eligible position.
• Overtime is paid at 1.5 times the hourly rate when the employee works more than 40 hours in a Sunday through Saturday work week.
• Davis Graham offers competitive benefits.
• For a full list of benefits provided, please select this link: [Benefits](https://www.dgslaw.com/who-we-are/careers/business-professionals)

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