Executive & marketing assistant (high-growth podcast & brand support) | remote | ph-based | pacific timezone
Logistics Summary Rate: $7.00 - $8.00 USD per hour. Hours: Starts at 10 hours per week (Hours will have potential to grow). Shift: Pacific Timezone (PST). Mission To provide "inbox peace of mind" for Dr. Moali and act as the strategic engine behind the brand’s marketing, affiliate growth, and podcast distribution.
About the Role
We are looking for a Proactive Executive & Marketing Assistant who can handle a high-volume, multi-channel environment. Dr. Moali's business is expanding, and we need someone who can turn a stack of business cards into a scheduled 1:1, a raw podcast into a cross-platform content strategy, and a cluttered inbox into a streamlined communication hub. This role is ideal for a "marketing-minded" assistant—someone who understands how to repurpose content effectively, engage authentically on social media, and manage professional relationships with sponsors and affiliates. The Ideal Candidate You are a "Force Multiplier." You are comfortable working in a fast-paced Pacific Timezone schedule and are eager to grow your hours as the brand scales. You enjoy the variety of shifting from administrative bookkeeping to creative social media strategy in a single afternoon.
Key Responsibilities
- Executive Admin & Communication Gatekeeper
- Inbox Management: Triage and manage high-volume email accounts. You will draft replies to unread messages and ensure Dr. Moali never feels "overwhelmed" by her inbox again.
- Networking Follow-up: Take business cards/contacts provided by Dr. Moali, add them to our CRM, connect with them on social media, and send personalized "Nice to meet you" emails with a 1:1 booking link.
- Data Tracking: Maintain spreadsheets for business statistics, expenses, and revenue tracking.
- Client & Lead Triage: Respond to unanswered phone calls and manage client messages to ensure elite service.
- Marketing, Content & SEO
- Social Media Management: Own the social media calendar and post content created by Pete and Emma.
- Repurpose content across platforms (Instagram, YouTube, etc.).
- Proactively engage with other accounts and manage all incoming comments.
- Creative Production: Create on-brand graphics, posters, and content outlines.
- SEO & Web: Manage and tweak SEO settings on the website and upload new blog posts.
- Podcast Distribution: Upload new podcast episodes and ensure they are cross-promoted.
- Kajabi Newsletters: Schedule and manage monthly newsletters to our community.
- Revenue & Partner Management
- Affiliate Operations: Monitor and promote affiliate products. Ensure they are strategically placed in blogs, newsletters, and social posts, while tracking all incoming revenue.
- Sponsorship Coordination: Handle communications with current sponsors (confirmations/deliverables) and identify new potential sponsors using outreach templates.
Non-Negotiables & Qualifications
- Platform Mastery: Experience with Kajabi, Instagram, YouTube, and CRM systems.
- Copywriting Skills: Ability to write effective sales copy and capture Dr. Moali’s unique voice.
- High-Level Organization: You are someone who thrives on creating systems out of chaos (especially in email and project tracking).
- Strategic Thinking: You don't just "post"; you understand how social media strategy leads to 1:1 bookings and revenue.
- Detail-Oriented: You ensure brand consistency across every email, poster, and blog post.
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