Assistant Clerk of the Board of Supervisors

Salary: $169,555.32 - $217,118.73 AnnuallyLocation : Throughout the County of Santa Clara, CAJob Type: Executive ManagementJob Number: 25-D71-ADepartment: Clerk of the Board of SupervisorsOpening Date: 07/10/2025Bargaining Unit: 91 Description Under general direction, to assist in planning and organizing the staff and activities of the Clerk of the Board of Supervisors Office. This position is responsible for assisting the Clerk of the Board of Supervisors in the management of the overall department; and in the absence or unavailability of the Clerk of the Board: reviews for accuracy, completeness and compliance with federal, state and local regulations all items submitted to the Board, attends the Agenda Review Committee meetings, oversees and is responsible for preparation of the agenda for the Board of Supervisors meetings, and also in the absence of the Clerk, serves as the Clerk of the Board at Board meetings.Recruitment BrochureClick here to learn more about this position.Filing Period and Application ProcedureFinal Filing Date: Continuous until filled. The initial review period will be Friday, August 8, 2025. The recruitment may be extended or closed as early as 10 days after issue date. You are encouraged to apply as soon as possible and to monitor this site for updated closing information.This recruitment requires the submission of an online application. No paper applications will be accepted. Applicants must apply online at .It is important that the following information be included in your application packet as it will be evaluated during the competitive review process: 1. Résumé;2. References contact information (minimum of 3);3. Cover letter explaining why you are the ideal candidate including specific examples from your experience (maximum of 2 pages);4. Complete responses to the supplemental questions.Questions regarding this Executive recruitment may be directed to Quynh Truong, Executive Services at (408) 315-9559 or Stay Informed On Our Latest Executive Leadership Recruitments Subscribe to our Executive Leadership Careers Newsletter! Or follow us on:InstagramFacebook Typical Tasks Typical Management Responsibilities

• Assists in planning, directing and supervising of the staff and functions of the department;
• Recommends objectives to accomplish departmental goals, develops and implements policies and procedures or changes in methods of service delivery to carry out these objectives;
• Provides assistance and advice to representatives of other departments, agencies, employee organizations, community groups and the public regarding items presented to the Board of Supervisors;
• Administers control over the preparation of minutes for the Board of Supervisors;
• Tracks pending legislative developments, reviews and suggests departmental actions based on new legislation;
• Composes correspondence in response to a variety of inquires requiring discretion, knowledge and interpretation of County functions, ordinances and policies, as well as the procedures of the Board of Supervisors;
• Develops and maintains standards for work performance and keeps work performance records;
• Provides extensive customer service, establishes effective and tactful communications in serving a wide variety of groups and individuals, responsible for assuring continuity and delivery of high quality of services;
• Plans the use of existing office space;
• Prepares special reports as directed by the department head;
• Supervises staff and hires or makes recommendations on hiring, promotions, transfers, suspensions or the discharge of subordinates as required;
• Ensures the orientation and training of staff;
• Performs related duties as required.

Employment Standards Development of the required knowledge, skills and abilities is most typically obtained through education and experience equivalent to an AA or higher level degree in business or public administration or a related field, and progressively responsible administrative and managerial experience which directly demonstrates the possession of the following knowledge and abilities.Knowledge of:

• Principles, practices and techniques of administration, organization, personnel management, labor relations, counseling, training, supervision, budgeting, staff development and public relations;
• Working knowledge of the development, implementation, coordination and evaluation of modern office practices and procedures;
• Laws, policies and procedures pertaining to the Board of Supervisors;
• Functions and organization of county government. Ability to:
• Plan, organize, coordinate, supervise and evaluate the activities and functions of the Clerk of the Board's Office;
• Develop and implement policies and procedures;
• Establish and maintain effective working relationships with county employees, government officials, the press and the general public;
• Work independently in identifying the need for proposed changes to operating practices, programs and policies;
• Communicate effectively, orally and in writing;
• Ability to investigate and analyze difficult administrative and personnel problems and implement solutions;
• Work under pressure.

Overview of County of Santa Clara's Executive Leadership Benefits package.01 Please answer the following questions and submit your responses with a completed application and resume. This information is REQUIRED, as it will be used to initially determine minimum qualifications.For those applicants meeting the employment standards, this information will be critical in the subsequent competitive assessment to identify those candidates to be invited to the oral examination.Resumes will not be accepted in lieu of required supplemental responses.The responses to this questionnaire should be limited to 3-4 pages. You may attach a separate document and state "see attached" in the required field. 02 For each relevant position held, please provide specific information that clearly describes:1. Your functional areas of responsibility,2. The size and type of each organization3. Your position within each organization and the title of the position to which you report(ed),4. The number and level of staff managed. 03 In addition, you are being asked to provide:Detailed information regarding the breadth of your experience managing staff and administrative functions within a Board, City Clerk, County Clerk, special district, or other government office. 04 Describe your experience working with elected officials. 05 Other relevant information that would demonstrate your qualifications for this position. Required Question

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