Finance Administrator

The American Arbitration Association (AAA) is a leading organization in arbitration and mediation across various industries. The Finance Administrator role involves essential financial and clerical duties related to arbitration and mediation cases, including managing financial records, processing invoices, and ensuring compliance with policies.

Responsibilities

• Utilizes the internal reporting system and controls to ensure that case finance operations for the division comply with the AAA's policies and procedures
• Computes, classifies, and records data to keep financial records complete
• Checks figures, postings, and documents for correct entry, mathematical accuracy, and proper codes, keeping case managers informed of transactions and data
• Classifies, records, and summarizes numerical and financial data to compile and keep financial records
• Review, compute, and process panelist invoices using correct party allocations
• Reconciles, notes, and reports discrepancies found in financial records, and develops and implements quality control measures
• Provides financial expertise and support on active and closed cases
• Performs general office duties such as answering telephones, handling routine correspondence, data entry, uploading documents, maintaining calendars and appointments, and inter-office communications
• Collaborates with staff to ensure effective case management, excellent client service, good neutrals relations, and effective Divisional/Center operations
• Attends on-site and in-person meetings and training sessions
• Ensures confidentiality of case information and case records; adheres to the AAA's information security and data privacy policies, procedures, and practices
• Demonstrates regular, reliable, predictable job attendance

Skills

• High School Diploma or GED in finance-related discipline
• 0-2 years of relevant experience (bookkeeping, accounting/accounts payable role, etc.)
• Strong mathematical and analytical skills
• High attention to detail and accuracy
• Excellent time management and organizational skills
• Proficiency in Microsoft Office (Excel, Outlook, Word)
• Strong Communication and customer service skills
• Ability to work effectively in a collaborative team setting

Benefits

• Medical
• Dental
• Orthodontia
• Vision coverage
• Student loan repayment program
• 403(b) retirement plan with substantial company match
• Discounted pet insurance
• Generous paid time off

Company Overview