Project Coordinator
Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for clients and the world. The Project Coordinator will assist with project management duties, oversee project administrative functions, and maintain clear communication with clients and subcontractors.
Responsibilities
- Initiate project start-up (prepare draft project schedules, budgets, and project file creation)
- Coordinate with the PM to update and monitor project budgets as needed
- Write and prepare Division 1 specifications within SpecsIntact, compile other divisions specifications, run error reports, and follow up on final edits to resolve errors
- Receive, compile, and track deliverables (data manuals, specifications, reports, drawings, etc.). Follow-up with engineers for missing items
- Prepare reports for PE signatures and send to client
- Assist PMs with Engineering Services During Construction (ESDCs) and prepare submittals for review and signature
- Perform project closeout functions
- Respond to email/phone communication
- Coordinate travel/meeting dates with client
- Request and organize project data and files
- Track and follow-up on action items
- Coordinate meeting dates/times with stakeholders
- Organize venues – send out invites
- Prepare meeting handouts/sign-in sheets
- Take meeting minutes and send to PM and/or stakeholders
- Follow-up on any action items from the meeting
- Track deliverable due dates for design projects, and submittal due dates for ESDCs. Coordinate with engineers to ensure deadlines are met
- Coordinate with PM and Business Office to set up charge codes and request staff access and/or removal
Skills
- Bachelor's degree in business administration, management, or a related field
- Project management certifications: Certified Associate in Project Management (CAPM), project management professional (PMP) or similar
- Working knowledge of project management software
- Proficiency with Microsoft Office
- Excellent interpersonal skills
- Excellent communication skills
- Attention to detail
Benefits
- Medical, dental, and vision insurance
- 401(k) with company match
- Paid time off and company holidays
- Wellness programs and employee assistance resources
- Professional development support
Company Overview