People Operations Shared Services Specialist

Ensora Health is the leading provider of software and services for mental and behavioral health therapists, trusted by over 200,000 individual providers and more than 28,000 practices. Our unmatched expertise, partnership, and breadth of products allow us to fine-tune solutions that meet the specific needs of everyone from solo practitioners to larger practices. With AI-enabled solutions that span practice management to electronic medical records and e-prescribing to billing, we help eliminate administrative complexity and create harmony between therapists, their clients, and the whole healthcare community.

Job Description

The People Operations Shared Services Specialist is a foundational role responsible for delivering high-quality, consistent support across core HR processes. This role serves as a primary point of contact for employee and manager inquiries, ensuring timely, accurate, and professional responses while leveraging internal resources and cross-functional partnerships. Operating within a shared services model, this position supports Total Rewards, Talent Acquisition, and Strategic Business Partners by executing transactional and process-driven work with precision. The role offers opportunities to build HR systems knowledge, strengthen service delivery capabilities, and contribute to process improvements that enhance the employee experience. What You’ll Do

• Support hiring activities by coordinating interview logistics, preparing offer documentation, and assisting Talent Acquisition with administrative tasks
• Execute onboarding activities within and outside of Workday, including system entries, document collection, and new hire readiness coordination
• Manage offboarding processes, ensuring accurate system updates, compliance with established procedures, and coordination of exit activities
• Administer the education assistance program by tracking requests, validating eligibility, and maintaining accurate records
• Maintain and update People Operations SharePoint sites and shared resources to ensure content is accurate, accessible, and easy to use
• Monitor and manage People Operations inboxes, triaging requests and responding to employee and manager inquiries with professionalism and timeliness
• Assist with Benefits and Total Rewards processes, including leave of absence support, open enrollment activities, and benefits‑related transactions
• Support the maintenance and monitoring of AI agents and automated workflows used in People Operations service delivery
• Contribute to continuous improvement efforts that enhance efficiency, consistency, and the employee experience

What You Bring

• 2 or more years of experience in HR operations, shared services, or administrative support
• Bachelor’s degree or equivalent practical experience
• 1 or more years of experience working with HR systems such as Workday or similar platforms
• 1 or more years of experience supporting employee‑facing services or customer support functions
• Strong attention to detail with the ability to follow established procedures and ensure data accuracy
• Ability to manage multiple tasks and prioritize effectively in a fast‑paced environment
• Sound judgment, including knowing when to act independently and when to seek guidance
• Strong written and verbal communication skills with a professional, service‑oriented approach
• Experience maintaining documentation, shared resources, or knowledge management systems
• Collaborative mindset with an interest in improving processes and service delivery

Additional Information While we've outlined some key qualities we typically seek, it's essential to remember that there might be additional unique strengths and talents you possess that would make you an exceptional match for us, even if they're not explicitly mentioned. Studies have consistently highlighted the significance of this principle, particularly for individuals from disenfranchised backgrounds, including women and other marginalized groups. These individuals often hesitate to apply unless they meet every single requirement, unlike their male counterparts who are more inclined to apply when they meet around 60% of the criteria. The message we want to convey is that taking a leap of faith and applying can be incredibly rewarding. Your distinct abilities and perspectives could be exactly what we need to create a more diverse and inclusive team. So, don't hesitate—apply today and let's explore the exciting possibilities together! All your information will be kept confidential according to EEO guidelines. At Ensora Health, Diversity, Equity, Inclusion, and Belonging aren’t just words. We celebrate what makes us unique, foster an ecosystem of inclusion for all and harness our talents to promote diversity of thought and action in everything we do. We instill Diversity, Equity, Inclusion, and Belonging into the fabric of our CARING culture and business, as we strive to be recognized not only as the leader in healthcare technology, but also for our intentional efforts to promote a diverse community. We will champion non-discriminatory practices throughout the employee and customer lifecycle; caring for every person regardless of race, national origin, color, religion, disability, sex, orientation, or familial status. Ensora Health is an equal opportunity employer. Apply tot his job Apply To this Job