Entry Level - HR Assistant - VacancyGlobal

1-3 years of HR Support experience

Micrsoft Excel (formulas, pivot tables, v-lookups) is a needed skillset

• Support recruitment efforts to include posting positions, reviewing resumes, scheduling interviews, and conducting reference checks.
• Manage pre-employment process and launch internal onboarding to include I-9 administration.
• Interact with IT on workflow matters related to new hires, transfers, and terminations.
• Assist with the administration of benefits to include maintenance of all benefit platforms and accurate reporting of employee changes, ensure carrier connection feeds are processing timely and accurately, review and process payments for all benefit invoices.
• Maintain demographic information within UKG, the company’s HRIS system and run ad hoc reports.
• Respond to internal and external People Operations related inquiries or requests and provide timely support.
• Maintain employee documents electronically.
• Complete employment and unemployment wage verifications.
• Support department and company audits.
• Manage customer compliance requirements and drug testing programs.
• Administer corporate credit cards and expense system.
• Order business cards as needed.
• Manage office administration to include conference room scheduling, route external voicemails, maintaining office supplies, mail distribution, building access, visitor coordination and catering.
• Coordinate and manage executive leadership travel arrangements, including transportation and accommodations.
• Prepare expense reports.

Minimum Qualifications

• Strong Excel, PowerPoint and Word skills. Ability to manipulate and analyze data using pivot tables, v-lookups and Excel formulas.
• Strong attention to detail
• Excellent ability to solve problems and meet deadlines by managing multiple, competing priorities.
• High level of interpersonal skills with the ability to communicate at all levels across the organization, as well as external vendors and auditors.