Accounts Payable Specialist - ME

Project HOME is dedicated to addressing issues of homelessness and poverty. The Accounts Payable Specialist is responsible for processing invoice requests, managing vendor inquiries, and maintaining vendor records within the accounting system.

Responsibilities

• Manage the accounts payable cycle from invoice entry to AP invoice audit, including maintaining detailed electronic accounts payable records
• Open and sort physical mail for separate processing for Real Estate and Asset Management (REAM), Project HOME and Managed Entities. Scanning all paper invoices to [email protected]. Manage the invoices email box ensuring all invoices are addressed within 32 hours of receipt
• Confirm proper approvals and supporting documentation of submitted invoices and follow up on incomplete information or missing approvals
• Print checks or manage the payments made by third party processor, which may include checks, ach, and vendor card. Obtain signature on the manual checks according to the company's approval policy and ensure positive pay is communicated and completed for these checks
• Review pending invoices and/or purchase orders weekly for invoices sitting in approval buckets for 5 business days or more and send reminder emails to employees who are not processing invoices in a timely fashion with a list of the invoices in their approval bucket
• Maintain the vendor files in the accounting system and update, when needed, contact information, 1099, W-9, EFT forms
• Act as a liaison between the company and vendors to address any payment and invoices issues that may arise
• Assist the General Accountant and Senior Accountant with identifying year-end accruals and ensure proper year end cut off based on the service dates on the invoices at year-end
• Prepare & gather requested schedules and supporting documentation for the annual audit
• Prepare Form 1099's for all applicable vendors and coordinate review & filing
• Evaluate the processes related to payroll for efficiency and effectiveness and make recommendations to the Accounting Manager for possible improvements
• Additional duties as assigned by the Accounting Manager

Skills

• High school diploma or GED, or equivalent experience (2 years)
• At least one (1) year experience in an office or customer service environment
• Excellent oral and written communication skills, attention to detail, and strong organizational and customer service orientation are required
• Knowledge of financial month-end close and journal entry processes
• Experience with Blackbaud Financial Edge or Yardisoftware
• Intermediate to Advanced Excel skills and strong proficiency in other Microsoft Office applications

Benefits

• Health, prescription, dental, and vision coverage at minimum cost to our employees
• Company-funded life and disability insurances
• Paid parental leave
• Spending accounts
• 401K plan with 100% matching contributions up to 5% of compensation
• Generous PTO accruals
• Paid sabbatical leave

Company Overview