[Remote] Executive Assistant - Administrative Resource Center (ARC)
Note: The job is a remote job and is open to candidates in USA. Baird is seeking a dedicated support professional to join their Global Investment Banking team as part of the Global ARC. The role involves providing critical administrative and operational support to investment banking professionals, managing complex requests, and enhancing internal and external relationships.
Responsibilities
- Provide day‑to‑day administrative and operational support to a team of junior investment banking professionals
- Arrange and manage domestic and international travel, ensuring compliance with firm policies
- Prepare, process, and track expense reports with a high degree of accuracy and attention to detail
- Maintain data integrity through precise system entries and routine data clean‑ups
- Manage complex calendars and competing priorities while maintaining organizational excellence
- Serve on a rotational intake schedule to accept, log, and enter new job tickets
- Act on behalf of bankers to initiate and monitor IT or HR requests
- Manage a high volume of incoming requests while maintaining operational efficiency
- Liaise with Hospitality and Conference Services to coordinate internal and external meetings and events
- Provide coverage for ARC and onsite assistants during planned and unplanned absences
- Communicate effectively with ARC leadership, onsite support staff, and bankers via email, Teams, and Zoom
- Participate in ARC All‑Hands meetings, 1:1s, and performance conversations to support engagement and development
Skills
- High school diploma or equivalent required
- 1–5 years of executive or administrative assistant experience (financial services experience preferred)
- Proficiency in Microsoft Office applications including Word, Excel, Outlook, and PowerPoint
- Experience with travel and expense systems (Concur preferred)
- Familiarity with CRM platforms (Salesforce preferred)
- Experience using ticketing systems (Engage preferred)
- Strong written and verbal communication skills
- High attention to detail with strong organizational and problem‑solving abilities
- Ability to adapt quickly and thrive in a high‑energy, results‑driven environment
- Collaborative mindset with strong judgment and learning agility
- Second shift availability strongly preferred
- Experience with AI scheduling tools (preferred)
Benefits
- Bonus potential of up to 8.5% of base salary
- Comprehensive benefits designed for your life, career and future
Company Overview
Company H1B Sponsorship