Personal Assistant

1st Step Solutions are supporting a building services engineering company who have an opportunity for a Personal Assistant based in Grays, Essex. About: Our client is a Mechanical, Electrical, and Plumbing (MEP) solutions provider, committed to delivering innovative, high-quality engineering solutions across commercial, industrial, and infrastructure projects. Role Overview Our client seeking a highly organised and proactive Personal Assistant (PA) to support the senior management team. The ideal candidate will act as a trusted partner, ensuring seamless coordination of day-to-day activities, time management, and facilitating effective communication across departments. This role requires discretion, adaptability, and exceptional administrative skills, along with the ability to anticipate the needs of senior management in a fast-paced environment. Key Responsibilities * Provide comprehensive administrative and secretarial support to senior management. * Manage calendars, appointments, and meetings, ensuring optimal scheduling and time management. * Coordinate internal and external communications, including emails, calls, and correspondence. * Organise and manage travel arrangements, accommodations, and itineraries. * Maintain confidentiality of sensitive information and handle confidential documents with discretion. * Assist in the preparation of board meetings, management meetings, and special projects. * Monitor deadlines, follow up on tasks, and ensure timely completion of projects. * Support ad hoc administrative and personal tasks as required. Qualifications & Experience * Proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role. * Experience supporting senior management in engineering or construction, is an advantage. * Excellent verbal and written communication skills. * High level of discretion, professionalism, and confidentiality. * Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). * Ability to work independently and anticipate the needs of senior executives. On offer: Full package