Executive Assistant to Chief Operating Officer

Job Description: Company Overview: SCRAM Systems is a leading provider of alcohol and location monitoring hardware, software, and mobile apps, including the SCRAM Continuous Alcohol Monitoring® (SCRAM CAM®) bracelet, the LifeSafer® L250 Ignition Interlock device, and LifeSafer Intelligence Speed Assistance. We provide an integrated approach to supporting our customers by offering solutions specific to court and agency needs in the community corrections industry throughout all phases of client management. As a company, we are committed to continuing our tradition of re-engineering operations to streamline processes, enhance productivity, and improve client outcomes through constant innovation. Our purpose is to change lives, reunite families, and make our communities safer through advanced technology and world-class service. Shift: First Shift Job Summary: The Executive Assistant to the COO provides high-level administrative, operational, and strategic support to ensure the effective functioning of the COO's office. This role requires strong business acumen, exceptional organizational skills, sound judgment, discretion, and the ability to manage competing priorities in a fast-paced environment. The Executive Assistant serves as a trusted partner to the COO, acting as a key liaison with executive leadership, internal teams, and external stakeholders. Duties/Responsibilities: Executive & Administrative Support

• Manage the COO's complex calendar, including scheduling meetings, travel, and triage executive priorities
• Oversee end-to-end executive travel planning and logistics, anticipating needs and resolving issues proactively
• Manage expense reports and related documentation in accordance with company policies
• Prepare agendas, presentations, reports, and briefing materials for meetings and executive reviews
• Assists with drafting, reviewing, and managing correspondence on behalf of the COO
• Maintain confidentiality while handling sensitive company and personnel information

Operational & Strategic Support

• Track operational initiatives, action items, and deliverables across departments to completion
• Support cross-functional projects by coordinating meetings, timelines, and follow-ups
• Assist with data gathering, reporting, and analysis to support operational decision-making
• Serve as a point of contact for operational inquiries, escalating issues as appropriate

Communication & Coordination

• Act as a liaison between the COO and internal teams, executive leadership, and external partners
• Coordinate executive-level meetings, offsites, and leadership events
• Ensure clear communication flow and timely follow-up on commitments

Process Improvement & Organization

• Identify opportunities to improve administrative and operational processes
• Maintain organized systems for documents, contracts, and operational records
• Support the COO in driving efficiency, alignment, and execution across the organization

Skills/Abilities:

• Minimum 5 years of experience supporting senior executives (COO, CEO, or equivalent)
• Proven experience in a fast-paced, complex organization
• Exceptional organizational, time-management, and multitasking abilities
• Strong written and verbal communication skills
• High level of professionalism, discretion, and integrity

#LI-PROMOTE Experience and Skills: Education and Experience:

• Bachelor's degree in Business Administration, Operations, or a related field experience preferred
• Experience supporting operational leadership or large-scale initiatives
• Advanced proficiency in Microsoft Office and/or Google Workspace; comfort with project management tools
• Ability to anticipate needs, think proactively, and problem-solve independently

Physical Requirements (With or without reasonable accommodation):

• Sitting: Over 70%
• Standing: 41-70 %
• Fine Motor Movements: Over 70%
• ** All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Comprehensive Benefits Package: At SCRAM, we prioritize the well-being and financial security of our employees. We understand that benefits play a crucial role in ensuring our team members feel supported and valued. That's why we offer a comprehensive benefits package that includes:

• Retirement Savings:
• 401(k): We offer a 401(k)-retirement savings plan to help you plan for your future financial security.
• 401(k) Matching: SCRAM provides a 100% match for the first 3% contributed and another 50% match for the next 2% contributed, amplifying your savings potential.
• Health and Wellness:
• Health Insurance: We provide comprehensive health insurance coverage to safeguard your health and that of your family.
• Dental Insurance: Our dental insurance plan ensures access to quality dental care for you and your dependents.
• Vision Insurance: Take care of your vision health with our vision insurance coverage.
• Health Savings Account (HSA): Our HSA option allows you to save pre-tax dollars for medical expenses, providing flexibility and savings opportunities. We strongly value saving for your wellness, so the company provides an employer contribution towards your HSA annually.
• Flexible Spending Account (FSA): With our FSA, you can set aside pre-tax dollars to cover eligible medical expenses not covered by your health insurance plan. You can also save pre-tax dollars to help cover the cost of child care with our Dependent Care FSA.
• Financial Protection:
• Disability Insurance: We offer company paid short and long term disability insurance to provide financial protection in the event of injury or illness that prevents you from working.
• Life Insurance: Ensure the financial security of your loved ones with our company paid life insurance coverage at 1.5x your annual salary. Want more coverage – supplemental life is also available.
• Work-Life Balance:
• Paid Time Off: We understand the importance of work-life balance. That's why we provide generous paid time off, allowing you to recharge and enjoy life outside of work.
• Paid Sick Time: Your health matters to us. We offer paid sick time to support you during times of illness.
• Employee Assistance Program (EAP): Our EAP offers free confidential counseling and support services to help you navigate personal or professional challenges.
• Additional Perks:
• Referral Program: We believe in the power of teamwork and collaboration. Our referral program rewards you for referring talented individuals to join our team.
• Tuition Reimbursement Program: We support the professional growth of all employees, but understand that going back to school is expensive. We offer tuition reimbursement up to the IRS limit annually to help our employees flourish.

At SCRAM, we are committed to empowering our employees to thrive both personally and professionally. Join us and take advantage of our comprehensive benefits package as you embark on a rewarding career journey with us. From: SCRAM Systems Apply tot his job Apply To this Job