PROJECT COORDINATOR

Centerline Conveyor Systems is seeking a Project Coordinator to support all administrative tasks of projects. The role involves managing schedules, budgets, invoicing, and ensuring timely delivery of materials to meet project installation schedules.

Responsibilities

• Communicate with various departments and subcontractors in an effective and productive manner
• Manage project schedule and budget
• Enter and manage accounts receivable invoicing
• Review invoices and escalate any invoicing discrepancies
• Coordinate job site rentals and enter corresponding purchase orders in QuickBooks
• Enter timesheets of field employees into payroll system
• Analyze progress and determine issues in the schedule in a timely manner
• Manage change orders
• Assist with resource scheduling so that team members have the resources they need to complete their tasks
• Monitor project progress and create project status reports for project managers and stakeholders
• Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored

Skills

• Highly proficient in Microsoft Office including Excel
• Excellent communication skills
• Excellent interpersonal skills
• Highly detailed and results oriented
• Time management skills with the ability to meet deadlines
• Strong organizational and multi-tasking skills
• Willingness to travel as required (
• QuickBooks experience preferred
• Associate's degree in business administration, management, or related field preferred
• Experience with high level scheduling
• Experience working with customers in planning and troubleshooting issues
• Experience in coordinating department activities with other departments

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