Office Manager

The Central Transportation Planning Staff of the Boston Region Metropolitan Planning Organization is seeking an Office Manager to coordinate the efficient operations of our workplace. We are looking for an organized and proactive individual who enjoys improving processes, solving problems, and fostering a well-functioning, welcoming environment. This position oversees day-to-day office management, vendor coordination, and administrative processes. The Office Manager supports staff and leadership by ensuring that the workplace, tools, and administrative operations enable effective collaboration. The Office Manager also works closely with Human Resources staff and other departments to ensure smooth and efficient organizational processes.

• Manage daily office operations, including supplies, equipment, and vendor relationships
• Serve as the main contact for building services and manage overall office operations
• Coordinate conference room logistics, office safety, and other space planning needs
• Oversee administrative budgets and track related expenses
• Assist with general procurement needs, record retention schedules, and business travel arrangements
• Assist with planning and coordinating internal events, staff-led meetings, and trainings
• Perform periodic topic and vendor research (e.g., employee engagement, professional development, and office space maintenance)
• Support coordination of new staff onboarding logistics
• Assist the Human Resources team with scheduling interviews and tracking conference attendance
• Partner with Human Resources and Finance teams on administrative and operational projects as needed

While the following section describes required and desirable qualifications, candidates who believe that their particular experience and skills fulfill the requirements are encouraged to apply.

• Bachelor’s degree or equivalent experience in office administration, management, or a related field
• 3–5 years of experience in an office management, operations, or administrative support role
• Strong organizational and time-management skills with excellent attention to detail
• Excellent communication and problem-solving abilities
• Ability to manage multiple priorities
• Comfortable working both independently and as part of a team
• Experience with project management tools such as Asana (or similar tools)
• Familiarity with financial management systems such as Deltek Vision (or similar systems)

This is a full-time position and the starting salary range is $65,000–$80,000 annually, contingent upon qualifications and experience. The agency offers excellent Massachusetts state employee benefits; a flexible, supportive work environment; and a commitment to ongoing professional development. Additional Information The Boston Region Metropolitan Planning Organization (MPO) is a public agency made up of a passionate group of transportation planners, analysts, modelers, programmers, and engineers working to address the Boston region’s transportation challenges. The agency’s deep transportation knowledge is an essential asset to the Massachusetts Department of Transportation, the Massachusetts Bay Transportation Authority (MBTA), regional transit authorities, cities and towns within the region, as well as other agencies and stakeholders. The agency has a hybrid schedule, combining time in the office with remote work. Employees must reside within a commutable distance from the Boston Region MPO office, which is located in downtown Boston, in a transit-oriented and bicycle-friendly area. Candidates must have legal authorization to work in the United States. A Criminal Offender Record Information (CORI) check must be completed if the position is offered. However, a criminal record is not an automatic bar to employment. The Metropolitan Area Planning Council (MAPC) is the fiduciary agent and legal employer of the Boston Region MPO staff. Both organizations are Equal Employment Opportunity employers that take pride in the diversity of their workforces and encourage all qualified persons to apply. MAPC participates in the E-Verify system to confirm employment eligibility. MAPC and the Boston Region MPO may consider sponsorship on a case-by-case basis.

How to Apply

This position is open until filled, and applications will be reviewed on a rolling basis. First consideration will be given to those applicants who apply within the first 21 days. When applying for this position, please upload both a resume and cover letter via www.bostonmpo.org/careers. Candidates selected to interview will be asked to submit three references. Apply tot his job Apply To this Job