HR Global Employment Coordinator

JetBrains is a well-known international software development company. Since 2000, we’ve built powerful tools that help developers be more productive and creative. With 2,500+ employees across 10+ global locations, we know that our success depends not just on technology, but on the people behind it. We are currently looking for a new Global Employment Coordinator to join our HR department and help us both with the management of our existing remote employees around the world and with the recruitment of new ones. Among other duties, you will be responsible for managing the hiring and onboarding processes for new remote employees and ensuring that our remote employees are successfully integrated into their respective JetBrains teams. As part of our team, you will:

• Coordinate the onboarding process of new remote employees.
• Cooperate closely with recruiters, team leads, and hiring managers, providing information on local specifics, calculations, and explanations of the remote employment process.
• Be accountable for compliance with all internal and external regulations, in cooperation with the Legal, Tax, Compliance, Data Privacy, and Security teams.
• Act as a point of contact for questions and requests from remote employees.
• Assist in setting up new processes and improving existing ones.
• Manage absences, coordinate business trips, and administer HR systems.
• Prepare reports and overviews.
• Initiate and facilitate internal discussions across teams and departments to address any issues connected to remote employment
• Perform other duties as assigned from time to time

Our ideal candidate We are seeking a conscientious person with a keen eye for detail – someone who is organized, capable of adhering to strict deadlines, and who enjoys administrative tasks. But this role is about much more than just paperwork! You’ll use your creativity to devise new processes and improve existing ones. You’ll also have the opportunity to meet great people from all around the world and learn about local markets and their unique characteristics. We will be happy to have you on our team if you:

• Have experience in global operations, ideally in the HR field.
• Have at least 2–4 years of experience in HR operations, administration, or coordination, preferably in an international or remote environment.
• Are fluent in English, both written and spoken, with additional languages considered an advantage.
• Possess a solid understanding of HR processes, employment regulations, and compliance requirements, with hands-on experience cooperating with cross-functional teams such as Legal, Tax, Compliance, Data Privacy, and Security.
• Have strong organizational and coordination skills, with a high level of attention to detail, accuracy, and accountability when managing onboarding, absences, and HR data.
• Possess excellent communication and interpersonal skills, with the ability to build trust, provide clear guidance, and serve as a reliable point of contact for employees and managers across different teams and locations.
• Have an analytical and process-oriented mindset and are capable of preparing reports, tracking data, and identifying opportunities for process improvements.
• Are a confident user of HRIS systems (e.g. HiBob, Workday, BambooHR, or similar) and office tools such as Google Workspace or Microsoft Office.
• Are proactive, adaptable, and comfortable working independently in a fast-paced, distributed, and multicultural setting.

We will be especially thrilled if you have:

• A bachelor’s degree in Human Resources, Business Administration, or a related field.
• Previous experience coordinating an international HR project.
• Worked for a similar type of agency (EOR).

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