Experienced Full Stack Staff Assistant – Remote Data Entry & Operations Support
Are you ready to embark on a journey of growth, exploration, and self-discovery? Join the blithequark family, and you'll venture into a world of endless possibilities, develop your skills, and become the best version of yourself. As you set out on this new adventure, you'll face challenges with agility and ease, mastering new skills and propelling your career while having a blast. Get ready to advance both your personal and professional life and take the leap!
Why You'll Love This Role
This position is part of the Airport Stations Group within the Customer Experience Division at blithequark. As a Staff Assistant, you'll be responsible for performing a wide range of administrative tasks, including:
- Coordinating meeting plans, writing, and documentation
- Ensuring phone coverage, welcoming and coordinating clients, managing mail, ordering and distributing office supplies
- Accommodating P-card spending, tracking commemorations/birthday events, and organizing travel and hotel arrangements
- Providing support for the planning and execution of management presentations and special events as required
- Investigating and resolving office technology issues, including phone and copier machines
- Tracking and ensuring employees complete onboarding obligations, including suitable system access, task assignment, letter drops, regalia, identification, fingerprinting, training, etc.
- Assisting in station event planning, coordination, and execution (e.g., team-building activities, lunch meetings, occasion meals, recognition events)
- Handling finance processing in Workbrain for management and care staff
- Processing deprivation letters and arranging local communications and responses
- Overseeing employee termination, including allowing and tasks, as required
- Helping with timekeeping capabilities, data entry, data review, compromises, and recording
- Maintaining employee records, as needed
- Maintaining Station meeting plans, including monthly crisis response
- Accessing and managing various intermittent reports, including performance, review, cost, employee engagement, and recognition, etc.
- Updating required manuals
- Maintaining all security-related items
- Serving as backup for other finance capabilities
- Overseeing records for OSHA, security, etc. (301's, weekly, and annual)
- Assisting with budget planning and compromise, including monthly reconciliation of landing charges
- Upholding inspecting exercises as required
- Tracking and confirming incentive reserves acquired
- Liaising with CRE/Offices and vendors to follow local projects, as needed
- Leading/Coordinating work with other care staff, as needed
- Performing other duties as required
What You'll Need for Success
* Bachelor's Degree
- Previous office/administrative experience
- Familiarity with Microsoft Office, including Word, Excel, PowerPoint, and Outlook
- Knowledge of procedures, strategies, and corporate design
- Ability to focus on work, be meticulous, and comply with time constraints
- Ability to multitask in a fast-paced environment and handle multiple tasks
- Ability to be self-motivated and proactive
- Ability to understand the functionality and usefulness of specific software and systems
What You'll Get
Join the blithequark team and enjoy:
- Medical benefits: On day one, you'll have access to your health, dental, prescription, and vision benefits to help you stay well. And that's just the beginning – we also offer virtual doctor visits, flexible spending accounts, and more.
- Health Programs: We believe you should be your best self – that's why our health programs provide you with the right tools, resources, and support you need.
- 401(k) Program: Available upon hire, and manager contributions to your 401(k) program are available after one year.
- Additional Benefits: Other great benefits include our Employee Assistance Program, pet insurance, and discounts on hotels, cars, travel, and more.
Join the blithequark Family
From the colleagues we recruit to the clients we serve, care and diversity are the foundation of the powerful workforce at blithequark. Our 20+ Employee Business Resource Groups are designed to connect our colleagues to our clients, suppliers, networks, and investors, helping colleagues reach their full potential and creating a comprehensive workplace to address and surpass the challenges of our diverse world. Are you ready to feel a deep sense of satisfaction and fulfillment as you do your part to keep the world's largest carrier running smoothly as we care for people on life's journey? Join the blithequark team and be yourself. Apply Now! Apply for this job