Experienced Part-Time Administrative Assistant – Remote Support for Non-Profit Organization

Are you a highly organized and detail-oriented individual with a passion for supporting a mission-driven organization? Do you have excellent communication and interpersonal skills, with the ability to work independently and as part of a team? If so, we encourage you to apply for the Part-Time Administrative Assistant position at the Duluth Library Foundation.

About the Duluth Library Foundation

The Duluth Library Foundation is a nonprofit organization dedicated to supporting and advocating for the Duluth Public Library. Our mission is to champion the library and work to increase its capacity to serve the region through fundraising, community outreach, advocacy, and events. As a vital partner in the community, we strive to create a vibrant and inclusive environment that fosters lifelong learning and cultural enrichment.

Position Summary

We are seeking a dedicated and detail-oriented Part-Time Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of the Foundation by processing donations, maintaining an accurate database, assisting with donor communications, supporting board and committee meeting preparations, managing relationships with vendors, and supporting marketing and event planning projects. The ideal candidate will be passionate about our mission and possess excellent organizational and communication skills.

Key Responsibilities

As a Part-Time Administrative Assistant, you will be responsible for the following key tasks:

Donation Processing

+ Receive and process donations promptly and accurately + Generate and send acknowledgment letters and receipts to donors

Database Management

+ Maintain and update donor database with accurate and current information + Ensure the integrity and confidentiality of donor data + Pull donor lists and reports to assist with direct mail efforts, event invitations, and donor management + Stay up to date on database functionality and integration with other systems, including accounting software, gift processing, and more

Donor Communications

+ Assist in drafting and sending donor communications, including newsletters, thank you letters, and event invitations + Respond to donor inquiries and provide excellent customer service

Board Meeting Support

+ Assist in preparing materials for board meetings, including agendas, reports, and minutes + Coordinate meeting logistics and ensure timely communication with board members

Vendor Management

+ Manage relationships with vendors for smooth administrative operations and work with the Executive Director to ensure timely payment of vendor invoices + Manage office supplies and marketing collateral

Marketing Support

+ Assist with marketing projects, including social media, website updates, and promotional materials + Coordinate with the team to ensure consistent and effective messaging

Event Planning and Management

+ Support the planning and execution of fundraising events and community programs + Assist with event logistics, including venue coordination, invitations, and volunteer management

General Administrative Support

+ Provide general administrative support to the Foundation's team as needed + Assist with special projects and tasks that align with the Foundation's mission and vision

Qualifications

To be successful in this role, you will need to possess the following qualifications:

• High school diploma or equivalent; associate's or bachelor's degree preferred
• Previous experience in an administrative role, preferably within a nonprofit organization
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with donor databases or CRM systems is highly desirable
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and as part of a team
• Passion for the mission of the Duluth Library Foundation

Hours and Compensation

This is a part-time position requiring 15-20 hours per week. Compensation is $19-$24 per hour.

How to Apply

If you are a motivated and detail-oriented individual with a passion for supporting a mission-driven organization, we encourage you to apply for this exciting opportunity. Please submit your resume and cover letter to [email protected]. The Foundation will begin reviewing applications on November 4, 2024.

Equal Opportunity Employer

The Duluth Library Foundation is an equal opportunity employer and values diversity in its workforce. We are committed to creating an inclusive and welcoming environment that reflects the diversity of our community.

Apply Now

Seize this opportunity to make a significant impact. Apply now and take the first step towards a rewarding new role. Apply for this job