Administrative / Personal Assistant

This is a remote position.

We are a property management company dedicated to delivering reliable, efficient, and high-quality service to property owners, tenants, and vendors. We manage every aspect of property operations — from tenant communications and maintenance coordination to financial administration and client support.

The Administrative / Personal Assistant will provide direct support to the property management team and company leadership. This role involves managing administrative tasks, coordinating schedules, organizing documents, handling communication with tenants and vendors, and assisting with personal and business-related matters as needed. The ideal candidate is highly organized, detail-oriented, proactive, and able to work independently in a fast-paced environment.

• Manage calendars, appointments, and email correspondence for the property manager or owner.
• Organize and maintain digital files, property records, and lease agreements.
• Assist with tenant communications, including responding to inquiries, sending reminders, and scheduling maintenance.
• Coordinate with vendors and contractors for repairs, inspections, and other property-related services.
• Prepare and update reports, invoices, and expense tracking spreadsheets.
• Support in screening applicants, preparing lease documents, and tracking renewals.
• Perform online research related to property listings, pricing, and potential service providers.
• Handle personal administrative tasks such as scheduling, travel coordination, or purchasing supplies as assigned.
• Ensure all information is handled with professionalism and confidentiality.

Requirements

• Proven experience as an administrative assistant, personal assistant, or property management coordinator.
• Strong organizational, multitasking, and time management skills.
• Proficiency with Google Workspace (Docs, Sheets, Calendar) or Microsoft Office Suite.
• Experience with property management or CRM software (e.g., AppFolio, Buildium, Property Meld, or Asana) preferred.
• Ability to work independently with minimal supervision and meet deadlines.

• Detail-oriented and proactive problem-solver.
• Trustworthy with confidential information.
• Flexible and resourceful in handling multiple priorities.
• Positive attitude and professional demeanor.

Benefits

Independent Contractor Perks

• HMO Coverage for eligible locations
• Permanent work from home
• Immediate hiring