Tech-Savy Accounting Associate (Remote) - Payroll Experience

At Resolve Works we are passionate about helping entrepreneurial organizations succeed. With roots in entrepreneurial leadership, closely-held business, and start-up operations, our team specializes in part-time, interim and project-based accounting for growing businesses. We are looking for a rockstar accounting associate who is flexible and is comfortable wearing many hats. Our clients are small businesses and startups. They can be scrappy and hands on. We help them shape their accounting function, implement processes, and analyze their businesses. You will be expected to be a solutions finder, a strong communicator, and operate with a sense of urgency. You should be familiar and comfortable with cloud-based technology for running a small business. This includes Quickbooks Online and Xero, but also tools like time tracking, project management, document management, password management, and e-commerce platforms. Resolve Works was a master at remote work, even before that was a thing. Our operations are fully remote and work hours are flexible. We don't keep strict hours but we expect deadlines to be met and clients to be wowed. VALUES DEMONSTRATED:

• Proactive.
• Adaptable.
• Solution-Oriented.
• Driven by Purpose.
• Committed to the 'Wow."

KEY ACCOUNTABILITIES: Transaction Management and Bank Reconciliations:

• Manage the automatic or manual syncing of transactional data into Quickbooks Online.
• Verify that all transactions downloaded into Quickbooks Online are accurately coded to the proper GL account, vendor, customer and class and/or matched to the proper QBO record.
• Prepare bank and credit card reconciliations on a monthly basis.

Accounts Payable:

• Ensure all Accounts Payable are accurately coded in the AP software and syncing to Quickbooks Online.
• Manage AP processing, ensuring bills are approved and paid in a timely manner.
• Collect W9s and prepare annual 1099 filings at the end of the year.
• Monitor cash position to ensure enough funds are available to process AP.

Accounts Receivable:

• Assist in preparation of customer invoices.
• Sync invoice information to QBO, if using a third-party billing system.
• Monitor invoicing schedules and rates based on customer contracts.
• Keep track of open receivables, monitor due dates, and follow up on outstanding items.
• Match payments to the proper customers and invoices.

Financial Close:

• Assist with the monthly, quarterly, and annual close process.
• Prepare balance sheet reconciliations, manage adjusting journal entries, and maintain supporting workpapers.
• Review for errors and misstatements.

Inventory:

• Accurately code inventory purchases to the proper item in the financial system.
• Manage creating and receiving inventory against purchase orders.
• Reconcile and balance physical inventory counts to the financial system.

Payroll:

• Process timely and accurate payroll using third-party payroll software.
• Process payroll tax reporting and submissions, if not managed by the payroll software.
• Maintain payroll schedules that accurately reflect employee wage rates, deductions, deferrals, and garnishments.
• Maintain bonus and other supplemental payroll schedules.
• Oversee onboarding and termination of employees in the payroll system.
• Timely management of employment account registrations by state. Enroll new states and manage TPA assignments in the payroll system, as necessary.
• Monitor quarterly and annual tax filings prepared by the payroll provider to ensure compliance and

Sales Tax Administration:

• Process new state sales tax registrations.
• Manage the reporting and submission of monthly, quarterly and annual sales tax filings.

Processes and Workflow:

• Identify & implement opportunities to maximize workflow efficiency.
• Possess awareness and curiosity of technology tools an integrations.

Special Projects:

• Other special projects as needed.

KEY SKILLS & EXPERIENCE:

• 5 Years experience doing bookkeeping/accounting for an entrepreneurial organization.
• Mastery of Quickbooks desktop, Quickbooks Online, and Xero.
• Experience working with technology solutions such as Shopify, Quickbooks Online, Bill.com, Melio, Abacus, Expensify, Fathom, Syft, LivePlan, Gusto, Rippling, Avalara and others.
• Experience working directly with business owners, principals, and executive staff.
• Proactive Communicator - when you identify a problem, you bring it to the table. You look ahead to anticipate and solve problems in advance.
• Operates with a sense of urgency. You have a passion for your work and are an advocate for your clients.
• Excellent analytical and problem-solving skills, enjoys technology challenges and troubleshooting.
• Ability/desire to work with multiple clients in multiple industries and ability to handle shifting priorities.

Employment Type: PART_TIME Apply tot his job Apply To this Job