Administrative Specialist (Probation) VHNE Part...

JOB LOCATION14999 E Alameda Pkwy Aurora, Colorado 80012-1563City of Aurora, ColoradoIt is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIESHiring Range: $23.31 - $29.14/HourlyThe deadline to submit applications is Wednesday, September 24th, 2025. Please note that the City of Aurora will conduct ongoing screenings of applications on a first-come, first-served basis. As soon as a qualified pool of applicants is determined, this position may be closed without notice.This is a temporary, part-time (approximately 20-25 hours per week) VHNE position anticipated to last six (6) to nine (9) months. The Probation Administrative Specialist performs a variety of general clerical duties to support the operations of the Probation function of the Municipal Court.PRIMARY DUTIES & RESPONSIBILITIES

• Maintains record-keeping systems; opens case files
• Proofreads, keys, and processes a variety of correspondence, reports, and documents
• Serves as a receptionist
• Answers/directs questions/inquiries by telephone or in person and schedules initial appointments with Probation Office
• Operates a variety of office equipment
• Is cross trained in all clerical positions within department
• Issues and collects client forms and information
• Provides procedural information regarding court stipulated classes, counseling, and community service work
• Gathers/inputs court stipulations and other information into computer system
• Receives and processes client forms, referrals, and community service timesheets
• Processes and creates new probation clients’ files
• Sends discovery to prosecution
• Trains new employees and interns as necessary
• Performs additional duties as assigned
• Will handle CJIS related information.

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.MINIMUM QUALIFICATIONS & WORKING CONDITIONSAn equivalent combination of education, training, and experience that demonstrates required knowledge, skills, and abilities may be considered.Education:

• High School Diploma or GED

Experience:

• Two (2) years of administrative support experience with heavy public contact. Court or probation experience preferred.
• Data entry experience

Licenses And Certifications:

• Criminal Justice Information Systems (CJIS) certification required within six (6) months of hire.
• NCIC / CCIC Certification may be required

Knowledge Of:

• Probation and court terminology
• Basic office practices and procedures
• Advanced business English, math, and spelling
• Computer operation with various software applications to include Microsoft Word, Excel, Outlook and Versadex.
• Advanced knowledge of Access Control or similar security systems

Skills In:

• Efficiently and accurately key information using a keyboard and skill in performing data entry
• Strong interpersonal, analytical and organizational skills
• Typing and keyboarding skills
• Performing data entry
• Composition, grammar, and spelling
• Demonstrates proficiency in personal computer applications, including word processing, spreadsheets, report generation and maintenance of databases
• Must have a working knowledge of MS Word, Excel, PowerPoint and Outlook

Abilities To:

• Work in the probation environment
• Maintain establish and maintain effective working relationships with employees and citizens
• Communicate effectively both verbally and in writing
• Understand oral and written instructions
• Handle stressful situations with tact and diplomacy
• Work well under pressure and meet deadlines with little supervision
• Draft, edits, proofreads and prepares correspondence, works well independently
• Maintains confidentiality of work
• Understand, interpret and apply department or division policies and procedures
• Plan, organize and prioritize work assignments
• Maintain a community-oriented/problem solving approach to the work environment

Essential Personnel:

• When a local announcement of emergency or disaster is declared by the City, all City of Aurora employees may be required to work as essential personnel.
• This position requires your duties to be performed in person. It is not eligible for remote work except as directed by the Court Administrator.
• Incumbent must have the ability to work any hours Monday – Friday 7:00 a.m. to 6:00 p.m.

Physical Demands:

• Light physical work lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds
• Occasional lifting, carrying, walking, and standing
• Frequent hand/eye coordination to operate computer terminal and other office equipment
• Vision for reading, recording, and interpreting information
• Frequent speech communication and hearing to maintain communication with employees and citizens.

Work Environment:

• Essential duties performed primarily in an indoor office, public area setting
• This position requires your duties to be performed in person. It is not eligible for remote work except as directed by the Court Administrator.

Equipment Used:

• Frequently uses standard office equipment including computer, calculator, multi-line telephones, and copy/fax machines
• This position may require the incumbent to occasionally use personal equipment (e.g. vehicle, cell phone, tools, etc.) in the course of their employment

For Veterans preference: Please show all of your employment history, including military service and related documentation (DD214) on the application.The City of Aurora is an equal opportunity employer. We are required by state and federal agencies to keep certain statistical records on applicants. It will not be used in any way to discriminate against you because of your sex, race, age, sexual orientation, creed, national origin, disability or military status, gender identity, unless related to a bona fide occupational qualification as defined by the Colorado Civil Rights Commission and the Equal Opportunity Commission.Despite the changes in Colorado law, the City of Aurora maintains a drug-free workplace. A positive test of marijuana is grounds for disqualification and ineligibility for employment with the city for one year or termination once hired.Drug Testing, Thorough Criminal Background Check, And Employment References:As a condition of employment, all applicants selected for employment with the City of Aurora must undergo a thorough criminal background check.Applicants selected for safety-sensitive positions are required to complete and pass a drug screening as a condition of employment. Safety sensitive positions include Civil Service positions within Police and Fire Departments and positions where their job responsibilities have direct and substantial responsibility that would impact the health and safety of others.Employment references will be conducted on finalists for City of Aurora vacancies.

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