Executive Assistant Corporate Finance & Treasury

The Executive Assistant Corporate Finance & Treasury provides administrative support to the President & CEO NCL and assists team members within the department with daily administrative functions. Assists with special projects, as assigned.

Duties & Responsibilities

• Plan daily calendars and coordinate meetings to include external contacts local and abroad.
• Make travel arrangements and reservations as needed.
• Liaise with other executive assistants and key team members across departments to ensure requests are handled appropriately.
• Host team members and external contacts when visiting the department.
• Coordinate and track expense reporting and budgets.
• Compose, prepare and distribute departmental correspondence; route or respond to correspondence accordingly.
• Prepare outbound correspondence as appropriate. Compose letters and memos for ad hoc projects.
• Answer incoming calls, take messages and relay requests accordingly. Handle issues through to resolution or route call to appropriate department as necessary.
• Coordinate and organize departmental events and activities (such as team outings, quarterly updates, community involvement, etc.) from planning through implementation.
• Order and maintain inventory of office supplies. Process all supplies invoices in AP system.
• Provide direction to new and existing team members on administrative issues guiding them to the appropriate parties for resolution.
• Perform other duties as assigned.

QUALIFICATIONS

DEGREE TYPE

High School Diploma or equivalent. College degree preferred in a Business Administration or Human Resources related field of study.

EXPERIENCE

• 2-3 years' experience in an executive/administrative assistant capacity or other related experience.

KNOWLEDGE & SKILLS

• Interpersonal and verbal communication skills to effectively interact with members of management and team members at all levels.
• Writing skills sufficient to prepare and proofread memos.
• Working knowledge of Microsoft Office Suite (Word, Excel, PowerPoint and Outlook).
• Organizational skills to maintain files and reports.
• Ability to handle and maintain confidential information.
• Ability to perform multiple tasks simultaneously in a fast-paced environment.
• Demonstrates critical thinking skills, takes initiative and displays a positive and professional representation of the department.